Welcome! This forum has a treasure trove of great info – Scouters helping Scouters! Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA.
BOY SCOUTS OF AMERICA

Scouting Forums

Activity logs - Sorry!

I have entered multiple campouts in Internet Advancement. Scouts and adults were tagged/listed/added to each campout but the campouts are still not showing up for each scout. This is affecting our OA eligibility report not to mention anyone working on the camping merit badge.

@FlorenceWeiner - could you post some screen shots both of the events and the scouts.

Scout Lucas Moeller

The first image is taken directly from the OA report and shows no nights of camping.
image

But even this image from the upper right of his profile in IA shows he as at least 1 night of camping.
image

And this entry from his log shows six nights of camping at Goshen in 2019.

At a minimum he should have 5 nights of camping on the OA report. He actually has more than that though as he participated in just about every campout we did.

This is a screen shot from his list of some of the campouts from 2018, 2019. It’s the same for our other scouts.

He is not the only scout missing the campouts. But I have chosen him as the example.

My son Ben’s campouts were entered in Scoutbook when the activity logs were still there and his campouts are showing on his profile. But only the ones entered in Scoutbook. Any campouts entered in IA are not appearing on the OA report and possible others, but OA Eligibility is the only one I’ve run.

@FlorenceWeiner - the OA report needs to be linked to the new camping logs. That is a pending item. I thought you were stating that they were not showing up in scoutbook.scouting.org I misunderstood then.

What can we do about this if our OA election is on Monday?

I would likely try the following:

  1. Run the OA eligibility report at scoutbook.com.
  2. Harvest the names of everyone who is at least First Class (assuming you’re a troop).
  3. Mark everyone who already meets eligibility requirements based on camping nights logged at scoutbook.com (i.e. shows up as eligible in this report)
  4. Run the camping log report at scoutbook.scouting.org using the same date range as the eligibility report.
  5. Check the “first class” names against the camping log, and add any excess nights (i.e. nights appearing at scoutbook.scouting.org minus nights in scoutbook.com).
  6. Check camping eligibility (5+ nights of long term and 10+ nights of short term).
1 Like

When I try to run the report in Scoutbook I get kicked over to IA and it runs from there.

Is there a way around this?

@FlorenceWeiner Which report is kicking you over to IA?

I’m logged into scoutbooks then select Troop Reports and OA eligibility.

I’m kicked over to IA also when you click on a scouts Activity Logs in scoutbook.

Odd. I get the regular report interface:

https://www.scoutbook.com/mobile/dashboard/reports/oaeligibility.asp?UnitID=####&UnitTypeID=2

Unit ID blanked in case the report isn’t properly secured for PII.

ETA: What positions are you showing in scoutbook.com? I’m wondering if it’s some sort of interaction.

Can you post a screenshot of what you see when you trigger the OA eligibility report?

1 Like

@FlorenceWeiner - here is where my OA report ends up… in scoutbook.com/mobile/dashboard

oa

Ok. I see where I can run a long report and get all the activity logs but the OA eligibility still is not filling correctly.

Also, how can we delete duplicate entries for the campouts?

The report does not reference the logs at Scoutbook.scouting.org. That feature is still in development. I hope it is, anyway.

The easiest thing to do is just add in any events that were added at scoutbook.scouting.org. It’s not ideal, but it’s the best I can suggest at this time, because of the decisions made on the BSA side about moving the logs before the reporting was ready.

Related issue (as evidenced from the screenshots), the view listed here REALLY should have a summary of each event. Using the example below, showing that there have been 16 events and their approval date is pretty worthless overall. Instead a summary of how many nights/miles/etc each event encompassed and the date of the event would be MASSIVELY better. A note that it’s pending approval would also be appropriate, as applicable. (Obviously miles for hikes, hours for service hours, etc).

I know it’s in the works, but hours for aquatic events, miles for riding, etc would REALLY be helpful for National Outdoor Achievement awards.

1 Like