Welcome! This forum has a treasure trove of great info – Scouters helping Scouters! Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA.

Scouting Forums

Charter Bus

2 Part Question -

  1. Philmont is just over 10 hours - so we are thinking of chartering - what is your experience on this as it relates to expense versus driving??
  2. This is from Central Texas First week July for 2 week Trek - so if there is another unit that might line up for trip we would be interested.
1 Like

My troops have chartered from Houston to Colorado and to one of the Carolinas. It is a fun trip where we stopped at fun historical parks and places along the way. A few times that we did charter and didnt fill the bus we got with other troops/crews going to the same camp to help fill the bus.

1 Like

Our troop only took a total of 10 last year so we were able to fit them and all their stuff into 2 pickups.

For summer camp in 2020 we are going from Texas to North Carolina. Might be a good idea to start looking at it. Can anyone give me the name of a company to contact?

1 Like

How many scouts and adults are going? Having run the numbers for similar youth group trips in the past, the tipping point for a chartered bus was somewhere between 15-20 people. For groups of 10-15 renting a van would probably be more cost effective. You could potentially split the group into 2-3 SUVs or minivans (if you have the adult driver), but then your fuel costs are going to probably offset the savings over the rental of a single large vehicle.

Have you checked out the Philmont Reddit page? You might have some luck finding another group to partner with there. There may also be some related travel tips too. https://www.reddit.com/r/philmont/


Having driven charter bus, I would highly recommend having a serious discussion with the bus company in advance. Hopefully things have changed, but they used to play fast and loose with safety rules. I had to find another job as they wouldn’t schedule me every time we butted heads over infractions.

You want to ensure your drivers are picking you up in a refreshed state.


We rented a bus to go to summer camp this year. It was expensive, however we nearly filled it to capacity between us and another troop (it was a 50 passenger bus). Also, the boys used all the money they raised from their fundraising efforts to offset the cost of the bus, else it would have been cost prohibitive.

It was excellent and much better than driving all that way in separate cars, however did I mention it’s expensive?

1 Like

One benefit of using a charter bus is eliminating the need for frequent bathroom breaks.

1 Like

I’d recommend keeping the bus bathroom off limits. It’ll stink in a hurry.

1 Like

This topic was automatically closed 7 days after the last reply. New replies are no longer allowed.