@KennethAdams - I agree completely that holding applications for recharter is not a healthy practice.
That being said, I’m a longtime Scouter who is coming up on to years as Cubmaster of my current pack. We have a committee member who regards the processsing of applications and rechartering to be part of her fiefdom. I really need to be in her good graces, because her two adult children went through the pack, so she’s been around for a long time, and she and the COR are our only connections to the chartered organization. Whatever she wants to control must be ceded to her. She’s the only person around with signature authority on the bank account,
This committee member thinks it’s a great strategy to hold applications until recharter. When my daughter joined the pack in October 2018, she wasn’t actually registered until early January 2019, because the rechartering was done late.
If you ever find yourself in this situation i.e. you are involved in a pack in which you have no choice but to tolerate the holdback of applications, you can nevertheless enter the Scout’s information into Scoutbook to enable to recording of advancement and attendance. If your council requires advancement reports, Scoutbook will put the names and awards earned (including ranks) of Scouts listed in Scoutbook but not on the official my.scouting roster on the advancement reports it generates.
When the application is turned in, the system will find the Scout you created in Scoutbook provided the spelling you entered is identical to the spelling the council registrar enters and the ZIP codes match. Everything you recorded in Scoutbook will still be there.
If you have a Scout in Scoutbook not on your official My.Scouting roster, the system will drop the Scout when 90 days have passed since the membership beginning date you entered. I have a Scout who moved to the area and transferred from another pack in a different council in January. I asked the leaders of his old pack to connect me to the Scout, and then I was able to add him in Scoutbook. Although my committee member has had the transfer application since January, she hasn’t yet dropped it off at or mailed it to the council service center. So, in April, the system dropped the Scout, because 90 days had passed. I added the Scout back, because I was still connected to him, and I chaged the start date of his membership in our pack to April. After that, when the 90 days was getting close, I was preemptive, I changed his start date to July and then to October. Each time I did that, I emailed the committee member who has the application asking her to mail it to the council. I’m doing everything I can to work around the application being sent to the council while keeping the Scout’s record current.
The Scout has now moved away again and is no longer participating in our pack. Should he try to transfer to another pack, it will be a real mess. I know he moved to a state outside our council’s boundaries. The state where he moved is included within the boundaries of his previous council, but we have two different councils in that state with which our council shares a border.