How do Councils use GIS or any mapping tools?

Do any councils use GIS? Did you know considerable money could be saved managing assets with a GIS, and safety improved 10x at various events? I believe this should be a national initiative, and as someone with 15 years of enterprise GIS (geographic information systems) management and architecture, I could easily demonstrate ways Scouting America can and SHOULD use this valuable technology.

THE BEST PART - this is not nearly as expensive as you would think, as a national non-profit if deployed at scale. Pretty amazing opportunities exist.

BSA is not ready for AI if it doesn’t have any systems with organized datasets to analyze. You own properties, put on events, and promote safety of all of our precious youth participants. Time to put an exclamation mark on that commitment!

@TroyBumgardner - the forums are all volunteers so I think you are going to have to reach out to councils directly.

Thank you @Stephen_Hornak but I do think having this searchable is a good place for a discussion. I am sure council and national staff have insights here. My research has turned over that BSA last used large scale GIS in 2013, I believe. I’d love to see anyone else with a passion for improved tech and use of new, easy-to-use, safety-focused tech, interact with me and others through this or other posts. I am pretty new to the forum in general, after volunteering 11 years, but ready to make a difference and no longer settle for status quo. In my full time job I am constantly asked to do more with less, BSA must also adopt a corporate mindset and consider areas where scale is the best way to roll out solutions.

Happy HOT Monday all.

To be clear, Stephen is correct that there is little to no official presence here from national or councils (at least at the moment). That might change over time, but as noted in the other thread, if you’re really serious about getting something moving on this, I would reach out to a particular council to get a pilot demonstration project set up.

Thank you @CharleyHamilton, and I will be getting with my local council soon. Still leaving this post up. My first goal was to search for and find any references to such a topic. Perhaps one day someone else wiill.

And to be super clear of my intent, I do not believe for one second that technology at BSA is meant to be improved with large community input. It’s elite, and at best hopefully those involved are truly smart and innovative. I work in IT for a large company, and it’s hard to pull a wagon when all horses are not trained or pulling in different directions. This is an example of why I say the BSA technology initiatives are confusing and not open to the general staff or volunteer base. This statement is a buzz-word buffoonery with no real information. It says come to this forum for information, and so far I am being told this forum will be a waste of my time. Circle complete!

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@TroyBumgardner - well the fact that you want council camps to implement something brings you to the councils that own the camp. The decision makers in councils are NOT on the forums. This should not be this difficult to understand.

The people that would need to hear the input and make or inform decisions on it don’t read these forums. I can see how that might not be unreasonable, depending on the org structure and volunteer availability (and as a volunteer I certainly appreciate the work of other volunteers). But at the same time, the published information should not direct people here to share that input.

I got a similar answer when I made a suggestion about enhancing single sign on. It’s exactly what I do for work, and I’d be happy to help with it if there were a way to plug a volunteer in there, but the org is set up for it to go through a longer path. I imagine it’s also frustrating for the volunteers here to keep saying “that site said to come here, but you need to go somewhere else”.

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Not any more than saying “Did you ask your SPL?” on a regular basis. :^)

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I think we are not connecting well. Please don’t put words in my mouth. I want to create a connection with people, not “want council camps to implement something”. I want to find like-mindedness on topics like how we keep our kids safe, how we are wise stewards of our time and money, and how we better control our ever increasing costs through efficient tools, which will likely include volunteer retention through software frustration reduction. It’s a much bigger conversation than GIS and you sir are correct - “not difficult to understand.”

I see your comments all over the place, often playing Captain O in a belittling way. This, like inefficient tools that frustrate our volunteers and increase our membership fees, is also not very good for Scouting. I don’t want to go back and forth in a snarky way with the same 1 person. I want to let it sit as an active topic and maybe in a few days, or a week, someone likeminded might respond and create a connection. Is that a capability of the Scouting Forums? If not I will delete the topic and my account today. I am not going to waste my time based on the way my interaction with 2 posts in the last week has gone. Anyone other than Mr. Hornak out there? I hope so, or the forum itself is not working and another frustrating inefficiency related to Scouting has surfaced.

Understanding how difficult processes and people drive away volunteers and membership, that is the very exact reason I am here and that is the item that is “not difficult to understand” but not at all being taken into consideration at the upper levels. A swell from the bottom may need to happen to get attention, before any council or national is even approached. If you won’t be my teammate, please move on. Go poke at the forums with titles like “I hate scoutbook” where venting is the only possible outcome. I’d even love it if you’d flag me so we can both have a look taken at our interaction, if flags are taken seriously.

This is a serious topic, or this organization is going to die. GIS at camp for 6 weeks of the year is minor, but an example. GIS for all meetings, locations, connections, roundtables, DE/DS sightings, ways to create connections in a more efficient way, could become something. GIS as a safety mechanism is a large conversation and a way to drive commitment, and happens to be my profession, but I am an IT professional who has watched healthy and crash-and-burn projects, and who believes someone needs to get a handle on our tech. More thrust less drag, as it is the only way to bring health to this vital youth organization. The last decade of decisions tells me most want it to die, or better said don’t care if it does or even more important are not willing to do the work, just stand on the sidelines and throw darts. I don’t want it to die. We are months away from a 2nd generation Eagle, and many families have many more. This complacency is what is wrong with our country, and Scouting is one of the few places where hard work is required and actually still has some value. I am willing to fight the good fight, hoping to find some willing partners along the way.

Unhealthy scout topics:

  • Tech (training FOR tech, training THROUGH tech)
  • Chartering Orgs (and finances, asset needs, etc)
    • I guarantee many troops are one bad Fall popcorn sale from dissolving
    • Or a major change and having to find a new location/charter would close down many too
  • Frustrated volunteers - because of the above
  • Using scale to solve problems globally should be more efficient, than dealing with council politics.

If you log in tomorrow and the post is gone and even perhaps my account, then we’ll know I must find a much different avenue.

Hi, Troy! I love GIS, cartography, and the many flavors of geography. I agree with you that there are a lot of positive ways that they could be used in Scouting, including introducing them to Scouts.

As a district volunteer, I’ve been trying to put a small GIS project together that would help units and could benefit our council.

Happy to talk sometime.

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I two would love to be able to do this for at least our local District so all units know about the resources in our area.

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@TJCline and @RyanTashma one thing I am pretty sure of is that Scouting can get seriously discounted if not almost free access to some of these tools from ESRI due to being non-profit. It’s just that someone at both organizations has to care enough to connect, and create a long-term relationship. That will never work at the Council level, has to be national, has to be a commitment to create programs that will last, grow, change, and become as real as the activities that have long been active in Scouting. I am trying to make those connections too. Thanks for putting your name out there to prove my ideas are not totally crazy!

I think this is an uphill battle but I do see value in GIS data somehow included in the my.scouting BeAScout data. I doubt National will allow just any GIS data in but the basic Council driven camp GIS data would be beneficial to anyone shopping for summer camps.

  1. BeAScout upgrade transitions in work (7/9/26-8/3/26). I bet anything more than unit locations will be out of scope. Fingers crossed this could be a foundation that could include more than just unit info.
  2. National IT over scheduled for improvements across the board in general for the next 2 years. i.e. ScoutConnect, Renewals, etc.
  3. Councils typically don’t have resources or knowledge to this GIS data gathering.
  4. I only see this happening from a volunteer or youth perspective, a very tech driven person. I wonder if this could be incorporated in local Cub Adventures or Merit Badges to create and maintain this local GIS data outside the National/Council system via 3rd party system.

This is probably not the answer you are looking for but its worth documenting.

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I’ve been using QGIS and a non-profit license to Mergin Maps for several projects:

  • Improving the map of one of our camps (trails, structures, spigots, etc.). Beyond the benefit for units/campers, it could help maintenance management.
  • Generating maps that show isochrones around units and/or schools in our district. This has driven insight about recruiting and new unit placement. This could easily be extensible at a national level.

But this is all a local. I’m not sure how we connect into a larger national effort.