I have a practical problem with how to post a service project that a Scout performs incrementally over an extended period of days. I would appreciate ideas on how this situation should be handled in the new activity reporting system.
The Scout is heading up a food drive. This is a excerpt from the log the Scout has been keeping (edited to remove identifying information):
5/3 - sent emails to neighborhood, participating businesses & put put collection bins on front porch – 20 minutes
5/4 - Picked up donations at neighbor’s house & made announcement at scout meeting - 20 mins
5/6 - Distributed flyers and shopped for food drive – 50 mins
5/7 - Picked up food in nearby town – 60 min
5/8 - picked up food at neighbors - 15 min
5/10 - load food into car - 15 min
5/11 - delivered food at community assistance center (CAC) – 60 min
5/15 - shopped for food - 30 min
5/20 - delivered food to CAC – 60 min
5/21 - distributed flyers to more of the neighborhood - 45 min
5/22 - pick up food at neighbors - 15 min
How should we tell the Scout to enter this into the activity report, as a single entry when the Scout has finished the project or make a daily entry each day that the Scout works on the project? Or should the unit handle the data entry just like we used to do in the old service hour reporting system? The latter seems a bit burdensome given the number of key strokes it takes to complete the form, but then aggregating the dates and time at the end, doesn’t really tell what the Scout did. Does it matter which way it is handled? If there is a best practice, could SUAC address this is in a forthcoming training video?
The situation I describe is typical of the way many of our Scouts do service projects (including many Eagle projects), especially when they are working on the community service requirement for Citizenship in the Community. They aren’t big single day events; rather they are performed a few minutes a day, spread over a few weeks or a month.
Thanking all who respond in advance.
Yours in Scouting,