# Manual file retention

**URL:** <https://discussions.scouting.org/t/manual-file-retention/511825>\
**Category:** Technology Strategy and Plans\
**Created:** [September 3, 2026, 9:42pm UTC](https://discussions.scouting.org/t/manual-file-retention/511825 "2026-09-03T21:42:19Z")\
**Posts on this page:** 2\
**Page:** 1

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**Author:** ![JohnSagami](https://sea2.discourse-cdn.com/scouting/user_avatar/discussions.scouting.org/johnsagami/32/30337_2.png) [@JohnSagami](https://discussions.scouting.org/u/JohnSagami)\
**Post date:** [September 3, 2026, 9:42pm UTC](https://discussions.scouting.org/t/manual-file-retention/511825/1 "2026-09-03T21:42:19Z")

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Good evening,

When a unit is full using Scoutbook Plus (SB+), how long does SA mandate\state\suggest units hold on to old paper advancement reports?

Especially when copies were given to the local council prior to going onto SB+.

Thank you for all you guys are doing.

John

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**Author:** ![DonovanMcNeil](https://sea2.discourse-cdn.com/scouting/user_avatar/discussions.scouting.org/donovanmcneil/32/24_2.png) [@DonovanMcNeil](https://discussions.scouting.org/u/DonovanMcNeil)\
**Post date:** [September 3, 2026, 9:55pm UTC](https://discussions.scouting.org/t/manual-file-retention/511825/2 "2026-09-03T21:55:54Z")

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Well there is no SA - if you mean Scouting America - I have never heard of any time frame. Once given to a council it was their job to enter it. If the data is in SB+, the advancement report should never again be needed. And they could be printed from the SB History still.