# "Missing" Leader Approved Advancement **URL:** \ **Category:** Using Scoutbook & Scoutbook Plus\ **Created:** [October 25, 2023, 7:40pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990 "2023-10-25T19:40:38Z")\ **Posts on this page:** 20\ **Page:** 1
**Author:** ![DaveBuckley](https://avatars.discourse-cdn.com/v4/letter/d/91b2a8/32.png) [@DaveBuckley](https://discussions.scouting.org/u/DaveBuckley)\ **Post date:** [October 25, 2023, 7:40pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/1 "2023-10-25T19:40:38Z")
We have been noticing some gaps in our Scouts with Rank Advancement despite our SM swearing he entered something. In double checking the Audit Log, it appears like something was signed off in SB but doesn’t show in SB or advancement report. Realized that the approved rank is just showing current reqs(v2022) no longer the prior(v2016). Is it possible that the SM is marking advancement under 2016? Does the audit log show which version was used? ![image](https://global.discourse-cdn.com/scouting/original/3X/c/7/c779f2c199673d879dda9a401a4517c032cc728f.png) ---
**Author:** ![Stephen\_Hornak](https://sea2.discourse-cdn.com/scouting/user_avatar/discussions.scouting.org/stephen_hornak/32/16282_2.png) [@Stephen\_Hornak](https://discussions.scouting.org/u/Stephen_Hornak)\ **Post date:** [October 25, 2023, 7:44pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/2 "2023-10-25T19:44:45Z")
@DaveBuckley - nobody should be using the prior rank versions ---
**Author:** ![DaveBuckley](https://avatars.discourse-cdn.com/v4/letter/d/91b2a8/32.png) [@DaveBuckley](https://discussions.scouting.org/u/DaveBuckley)\ **Post date:** [October 25, 2023, 7:45pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/3 "2023-10-25T19:45:47Z")
@Stephen_Hornak Yes I understand they shouldn’t but does SB prevent it? Honestly it is confusing when reqs signed off under 2016 aren’t carried forward. ---
**Author:** ![CharleyHamilton](https://sea2.discourse-cdn.com/scouting/user_avatar/discussions.scouting.org/charleyhamilton/32/3113_2.png) [@CharleyHamilton](https://discussions.scouting.org/u/CharleyHamilton)\ **Post date:** [October 25, 2023, 7:50pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/4 "2023-10-25T19:50:19Z")
It looks like quick entry still allows for approval of prior version requirements, although my interface defaulted to the 2022 version: ![image](https://global.discourse-cdn.com/scouting/original/3X/5/b/5bb9781754c5ca8b268da66aa79262c3ab892611.png) I’d run an advancement report for first class rank using Report Builder, which shows all versions. That might help diagnose the issue. Part of the reason that requirements don’t “auto-match” is that there are sometimes “subtle” changes to a given requirement number and/or the requirement was moved/broken up. As a result, it’s not a simple matter to map completion of the old requirement onto the new requirements. Rather then having some requirements carry-over and others not, I suspect that the developers determined it was less trouble to have scouters manage this directly where applicable. ---
**Author:** ![DaveBuckley](https://avatars.discourse-cdn.com/v4/letter/d/91b2a8/32.png) [@DaveBuckley](https://discussions.scouting.org/u/DaveBuckley)\ **Post date:** [October 25, 2023, 7:51pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/5 "2023-10-25T19:51:31Z")
Honestly I’d be surprised if the SM is using quick entry. Is that available on Ipad? ---
**Author:** ![CharleyHamilton](https://sea2.discourse-cdn.com/scouting/user_avatar/discussions.scouting.org/charleyhamilton/32/3113_2.png) [@CharleyHamilton](https://discussions.scouting.org/u/CharleyHamilton)\ **Post date:** [October 25, 2023, 7:52pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/6 "2023-10-25T19:52:34Z")
It’s available on any interface that will run the web browser. If the SM is trying to use the Scouting app, they wouldn’t see the unit at all, just their own scout (assuming they are a parent of a current scout). ---
**Author:** ![DaveBuckley](https://avatars.discourse-cdn.com/v4/letter/d/91b2a8/32.png) [@DaveBuckley](https://discussions.scouting.org/u/DaveBuckley)\ **Post date:** [October 25, 2023, 7:55pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/7 "2023-10-25T19:55:14Z")
Ok. Was assuming it was a FeatureExtension and that wasn’t available on iPad. Fairly confident the SM hasn’t used batch as there is a gap in the SMC wasn’t checked for some reason that I can see. When I look at other Scouts on their Ranks not earned, they should the toggle between 2016 and 2022-3 ---
**Author:** ![CharleyHamilton](https://sea2.discourse-cdn.com/scouting/user_avatar/discussions.scouting.org/charleyhamilton/32/3113_2.png) [@CharleyHamilton](https://discussions.scouting.org/u/CharleyHamilton)\ **Post date:** [October 25, 2023, 7:57pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/8 "2023-10-25T19:57:59Z")
> [@DaveBuckley](#): > > When I look at other Scouts on their Ranks not earned, they should the toggle between 2016 and 2022-3 Yeah, I’m not sure why that’s true, but I’ve observed the toggle for scouts in my own unit as recently as yesterday. I would expect any scout who has not yet completed the rank to not be served the toggle for an earlier version. ---
**Author:** ![DaveBuckley](https://avatars.discourse-cdn.com/v4/letter/d/91b2a8/32.png) [@DaveBuckley](https://discussions.scouting.org/u/DaveBuckley)\ **Post date:** [October 25, 2023, 8:03pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/9 "2023-10-25T20:03:55Z")
Besides the subtle wording changes there doesn’t seem to be drastic differences. That said there could be a workflow if a physical book is signed off prior to 2022, they might need to record in SB. Our SM seems to feel the book is golden and SB is only backup. While I understand that to a degree there is a value in SB more than just backup. With some of these issues, I am not sure he will be all that inclined to keep using SB for individual requirements. Was hoping to understand if his entry could be causing these issues. ---
**Author:** ![CharleyHamilton](https://sea2.discourse-cdn.com/scouting/user_avatar/discussions.scouting.org/charleyhamilton/32/3113_2.png) [@CharleyHamilton](https://discussions.scouting.org/u/CharleyHamilton)\ **Post date:** [October 25, 2023, 8:05pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/10 "2023-10-25T20:05:43Z")
Yeah, like I said, creating/running a Report Builder report for First Class will at least diagnose whether or not it’s credited for the “wrong” version (and thus not visible in the “current” version). ---
**Author:** ![DaveBuckley](https://avatars.discourse-cdn.com/v4/letter/d/91b2a8/32.png) [@DaveBuckley](https://discussions.scouting.org/u/DaveBuckley)\ **Post date:** [October 25, 2023, 8:06pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/11 "2023-10-25T20:06:44Z")
I included the individual Adv report for the missing item. Would the report builder show something additional? ---
**Author:** ![DaveBuckley](https://avatars.discourse-cdn.com/v4/letter/d/91b2a8/32.png) [@DaveBuckley](https://discussions.scouting.org/u/DaveBuckley)\ **Post date:** [October 25, 2023, 8:12pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/12 "2023-10-25T20:12:54Z")
I can use the report builder but its not showing anything specific to the version used. Is there a specific setting to enable that part of the report? ---
**Author:** ![CharleyHamilton](https://sea2.discourse-cdn.com/scouting/user_avatar/discussions.scouting.org/charleyhamilton/32/3113_2.png) [@CharleyHamilton](https://discussions.scouting.org/u/CharleyHamilton)\ **Post date:** [October 25, 2023, 8:15pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/13 "2023-10-25T20:15:24Z")
If I have folks on multiple versions, I usually get both identified in the report when I run it. ---
**Author:** ![DaveBuckley](https://avatars.discourse-cdn.com/v4/letter/d/91b2a8/32.png) [@DaveBuckley](https://discussions.scouting.org/u/DaveBuckley)\ **Post date:** [October 25, 2023, 8:19pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/14 "2023-10-25T20:19:42Z")
Yeah we have a lot on both versions. This Scout has items signed off in 2021 but there isn’t an version showing for any of the requirements. Also this is showing Req 11 still empty despite the audit log ![image](https://global.discourse-cdn.com/scouting/original/3X/d/9/d907ac3700a4bd46d7fcbc885098c1b4bc12ccf8.png) ---
**Author:** ![edavignon](https://sea2.discourse-cdn.com/scouting/user_avatar/discussions.scouting.org/edavignon/32/16_2.png) [@edavignon](https://discussions.scouting.org/u/edavignon)\ **Post date:** [October 25, 2023, 8:21pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/15 "2023-10-25T20:21:40Z")
@DaveBuckley Post the Scout’s BSA Member ID (no names) and we can look in the DB to try to see if there is anything strange. ---
**Author:** ![CharleyHamilton](https://sea2.discourse-cdn.com/scouting/user_avatar/discussions.scouting.org/charleyhamilton/32/3113_2.png) [@CharleyHamilton](https://discussions.scouting.org/u/CharleyHamilton)\ **Post date:** [October 25, 2023, 8:26pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/16 "2023-10-25T20:26:21Z")
I can’t tell from your screenshot because of where it breaks off, but it looks like this when I run a group of scouts who have different versions. Note the rank versions circled on the left side just before the list of requirement numbers. ![image](https://global.discourse-cdn.com/scouting/original/3X/2/7/27787dfe75576f3457ee4a7eaaaa5c39e41db586.png) Maybe you need to grab at least one scout who is for sure on the earlier and one for sure on the later requirements, in addition to the scout in question? ---
**Author:** ![DaveBuckley](https://avatars.discourse-cdn.com/v4/letter/d/91b2a8/32.png) [@DaveBuckley](https://discussions.scouting.org/u/DaveBuckley)\ **Post date:** [October 25, 2023, 8:26pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/17 "2023-10-25T20:26:25Z")
The Scouts MemberID is 136678744 ---
**Author:** ![DaveBuckley](https://avatars.discourse-cdn.com/v4/letter/d/91b2a8/32.png) [@DaveBuckley](https://discussions.scouting.org/u/DaveBuckley)\ **Post date:** [October 25, 2023, 8:34pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/18 "2023-10-25T20:34:15Z")
Here is an example with a Scout almost 18. Guess I would have assumed Reqs approved prior 2022 be also marked under 2016 but appears its not if the rank is unearned? Not sure this shows enough to determine what occurred. ![image](https://global.discourse-cdn.com/scouting/original/3X/9/5/95805921614701032c6d19da6c58497ad626a481.png) ---
**Author:** ![edavignon](https://sea2.discourse-cdn.com/scouting/user_avatar/discussions.scouting.org/edavignon/32/16_2.png) [@edavignon](https://discussions.scouting.org/u/edavignon)\ **Post date:** [October 25, 2023, 8:35pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/19 "2023-10-25T20:35:57Z")
@DaveBuckley I don’t see anything strange in the DB. ---
**Author:** ![CharleyHamilton](https://sea2.discourse-cdn.com/scouting/user_avatar/discussions.scouting.org/charleyhamilton/32/3113_2.png) [@CharleyHamilton](https://discussions.scouting.org/u/CharleyHamilton)\ **Post date:** [October 25, 2023, 8:36pm UTC](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990/20 "2023-10-25T20:36:38Z")
The “earlier” versions usually appear after the “current” version, but if the list just terminates after the last requirement for First Class 2022, it looks like there’s no earlier version entered for that scout. [Next page](https://discussions.scouting.org/t/missing-leader-approved-advancement/384990.md?page=2)