Eagle boards of review
My opinion: A meeting secretary who takes minutes or notes, but who does not participate in the meeting of the board would be an “observer”.
2021 Guide to Advancement Extracts
Guide to Advancement, 33088, ISBN 978-0-8395-3088-6, ©2021 Boy Scouts of America, 2021 Printing
126.96.36.199 Composition of the Board of Review
A board of review must consist of no fewer than three members and no more than six, all of whom must be at least 21 years of age. For further specifications, see “Particulars for Tenderfoot Through Life Ranks,” 188.8.131.52, and “Particulars for the Eagle Scout Rank,” 184.108.40.206. Unit leaders and assistants shall not serve on a board of review for a Scout in their own unit. Parents, guardians, or relatives shall not serve on a board for their child. The candidate or the candidate’s parent(s) or guardian(s), or relative(s) shall have no part in selecting any board of review members
220.127.116.11 Conducting the Board of Review
… The unit leader may remain in the room, but only to observe, not to participate unless called upon. The number of “observers” at a board of review should otherwise be minimized. The members of the board of review, however, have the authority to exclude the unit leader or any other observers if they believe their presence will inhibit open and forthright discussion.
Youth observers are not permitted in boards of review for Scouts BSA advancement.
The Scout’s parents, relatives, or guardians should not be in attendance in any capacity—not as members of the board, as observers, or even as the unit leader. Their presence can change the discussion dynamics. …
18.104.22.168 What Should Be Discussed
… A board is not required to record “minutes,” but it is a good idea. Any such notes must remain confidential to the members of the board or to administrators with a need to know. They may be used in preparing a follow-up letter, should a Scout be turned down, and they can be helpful in an appeal process. In any case, once a review or appeal is completed, all notes must be destroyed.
22.214.171.124 Particulars for the Eagle Scout Rank
The particulars below pertain only to the Eagle Scout rank.
3. There shall be no fewer than three and no more than six members, all at least 21 years old. They need not be on an advancement committee or registered with the Boy Scouts of America, but they must have an understanding of the rank and the purpose and importance of the review. This holds true for Eagle boards of review held in any unit, whether troop, crew, or ship.