We do the same at our Pack. The values are slightly different because of varying Pack events and how much money is raised at popcorn fundraising. We encourage participation in the popcorn sales to teach “a Scout is thrifty” and “pays their own way.” For a new parent it seems daunting but with a friendly Committee member sitting by to answer and guide the new parent to Scouting the only thing that needs to be paid is the first registration fee (~$100 depending on the time of the year). If the family decides to not participate in popcorn sales the per Scout Fair Share comes to ~$265. That covers registration (National, Council & local), pinewood derby, parties (Christmas, B&G and graduation) and of course the all important Bling (awards, books, neckerchief and rank).
If our fundraising is successful enough we also help the trained YPT leaders with 1st uniform shirt, 50% wood badge course reimbursement and leader annual dues all paid by the Pack.
As the Pack Treasurer going on 3 years now, I maintain our single bank account and track all income/expenses in Google Docs Spreadsheet with several books, Using a pivot table I can track our income and expense over the years to come up with a very accurate budget and we can then accurately estimate how much popcorn to sell to meet the Packs needs.
Please do not let it seem difficult as the expenses add up for camping trips, Pack t-shirts(class B), PWD cars, awards, den or pack supplies. Things like party supplies for the 2-4 parties the pack can pay for if the fundraiser went well. If not, then having to speak to the parents to help offset the costs by bringing food/drinks can seem overwhelming, just remember: it’s not about you, it’s about them.
Please feel free to reach out to me with any questions
Gilwell Owl ^(o,o)^