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BOY SCOUTS OF AMERICA

Scouting Forums

Recharter & AOL Scouts

Who pays the recharter fees for AOL Scouts who earn their rank and crossover in December? In the past, we have not paid for their recharter as they will be joining a Troop but my district is now saying that the Pack should pay the recharter and then do a transfer?

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If they aren’t members of your unit in 2021, why would you pay the fees for 2021?

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Recharter for 2021 is probably due in the next couple of weeks, so the Scouts need to pay it through the unit they’re currently registered with. When they move to a Troop, they don’t have to pay to recharter again; just a transfer fee (it’s like a buck in our Council…).

When I ran a Pack, we would recharter the Webelos, even though they were crossing over soon. We charged the full recharter fee for National, but pro-rated the Pack dues based on when cross-over happened.

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I have one Webelos Scout crossing over in December. Her new troop is from a different chartered organization than our pack. I advised her parents to pay the troop for 2021, since she won’t be on our charter at the end of the year. We expect to transfer her around December 21.

I would say if the Scout is going to a Troop with a different Charter Org and has money in a Scout Account at the pack, the pack should use the Scout Account and pay for the recharter. Scout Account money is not supposed to move from one Charter Org to another, unless the balance was fully funded by the family, not fundraising.

If there is no money in a Scout Account, then the recharter fees could be paid via the troop.

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It all comes down to awards, their age, and the charter date.

The six month membership requirement since finishing 4th grade makes mid December the likely earliest bridge over date for most Scouts.

If they’re over 11 they can move anytime, even well before recharter. So it’s up to the family at that point if they want to wait on their den.

In our case our charter year runs Nov 1 to Oct 31. If a Scout under age 11 hasn’t yet earned Arrow of Light by Oct 31 they need to be registered with the pack and we transfer them when they’re ready to switch units. It’s simpler.

I would expect next to zero Cubs should be on the troop paperwork for before a Feb recharter unless they’re 11 and tired of Cubs because the six month wait means you’ll be on the late end of recharter turn in for all units to know who to send to a troop in Jan.

If the Scout skipped camp and showed back up the middle of September maybe you wouldn’t sign off on AoL rank until mid March (up to the unit) so they would need to register with the pack for a Jan 1 recharter to finish that rank.

Scout account money movement mentioned depends on the type of charter org. A non-profit is supposed to stay with the unit, otherwise it can be moved, this difference is hidden somewhere among the contradictory money guidance documents.

And why would the troop pay? In our area the families pay

This is one area of scouting that needs overhaul. Recharter is too complicated. The Cub Scout year typically starts in September, recharter should reflect this. All of the paperwork that is required is insane. It is easier for me to renew my car registration than it is to recharter my Cub Scout Pack! Ideally, just another tab or feature in Scoutbook to recharter scouts & leaders individually would be a huge improvement instead of the existing hybrid internet/paper/in-person approach.

Each Council decides when to do recharter, so that’s an issue you need to take up with your local Council. Also, bear in mind that recharter affects Troops and Ships and Crews as well as Cubs, and those programs don’t start up in September, so …

Regarding your final question, rechartering is not an individual activity; you’re rechartering the unit.

And, recharter, as much as people complain about it, is still a pretty easy process:

  1. Confirm your current roster
  2. Add new members
  3. Check and confirm your updated roster
  4. Print the recharter package out
  5. Pay

I can’t say it is easy.

  1. Confirm your current roster
  2. Add new members, delete those dropping, promote those becoming adults.
  3. Print out YPT certs for new adults
  4. Get confirmation from your Chartered Org that they still wish to charter you
  5. Check and confirm your updated roster
  6. Pay within the system
  7. Print the recharter package out
  8. Complete JTE form, have commissioner, Scoutmaster, and Committee Chair Sign
  9. Get the additional background check form signed in ink from any new adults from the year even if they already agreed to additional background checks when they registered.
  10. Turn in all of the paperwork, have someone look it all over
  11. Wait 2-3 months (if you turned your paperwork in on 12/1, for a 12/31 recharter) and see the effects take place.

Girl Scouts of the United States.

  1. Leader gets an email about “next year”
  2. Sign in with your normal sign in and change the drop down to drop if not re-upping.
  3. Pay.

Do you want to enroll a new person? Follow the new person (Girl or Adult) process outside of this process. Don’t confuse this process. Background checks? Done outside of the process.

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The Cub Scout Year starts when the cub moves up a grade so usually in June. The problem is that too many packs don’t run and active summer program. Packs with active summer programs, taking advantage of the good weather for outdoor den and pack meetings, activities and field trips along with family camping, council day camps and other program and advancement opportunities tend to retain their membership, be healthier and show far more advancement than packs that wrap up in the spring and don’t really get back until fall. The kids pay for a 12 month membership but only get 8 or 9 months if they are lucky. As for where a youth is registered, he/she should be registered in the program in which they are participating at the time of recharter. A youth can join scouts when they become 11, earn the AOL or graduate grade 5 and are at least 10.

If it was just the 5 steps you mentioned, it would not be that bad. My recharter process also involves JTE scorecard, FOS commitment letters, UOH forms, checking YPT(& nagging leaders who haven’t renewed it, our council does not allow YPT expiration during the year), getting physical signatures in addition to the steps you’ve mentioned. Lots of moving parts. I have a big issue with step 4: it’s 2020, why are we printing anything?! Recharter should be able to be done 100% online. I will need to drive 15 miles to get a signature from my COR. Plus, I need to drive 30 minutes/30 miles away to where the recharter session is taking place on Saturday, which takes gas & time! Now, it is possible that this is a function of how my council does it, but the attitude is basically “we’ve always done it like this, why change or improve it?” Our council recently laid off 1/3 to 1/2 of its professional staff, so I don’t see things getting better anytime soon.

Funny, this is WHY it needs to get better. They don’t have the admin staff to do the paper shuffle any longer. Your post made me remember the 45-60 minute training and a couple more documents. When I say the Girl Scout one is really 3 steps above, I really mean it. I have done it.

  1. 45-60 min recharter training starting in early early October. Look over 11 page guide that the council puts together and the 40 slide training that national puts together.
  2. Confirm your current roster
  3. Add new members, delete those dropping, promote those becoming adults.
  4. Print out YPT certs for new adults
  5. Get confirmation from your Chartered Org that they still wish to charter you
  6. Check and confirm your updated roster
  7. Pay within the system
  8. Print the recharter package out
  9. Complete JTE form, have commissioner, Scoutmaster, and Committee Chair Sign
  10. Get the additional background check form signed in ink from any new adults from the year even if they already agreed to additional background checks when they registered.
  11. Fill in checklist that they have to make sure the mess above was done, fill in sheet documenting key contact names and phone numbers for your unit (in addition to the roster above).
  12. Turn in all of the paperwork in person, have someone look it all over. They sign a document that it has been looked over.
  13. Wait 2-3 months (if you turned your paperwork in on 12/1, for a 12/31 recharter) and see the effects take place.
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