Resolution: SM Conference participation has been signed off as was scout spirit by the ASM who took over. It seems the ASM was focused more on the two getting to know each other than anything else to what had previously happened between scout and SM which worked out well and the scout greatly appreciated. The concern was in the vagueness in how long that would take especially for participating in more conferences which prompted my original questions. The BOR went as it should have with appropriate questions asked on unit health, scout likes/dislikes, and plans for working on Eagle. SM sat in as observer.
The outlook of the scout now within the troop has greatly improved from what it was before this winded process started back in late October mainly due having a meeting as suggested among all parties that included everyone figuring out the best way to talk with each other so communication doesn’t break down in the future with the scout (i.g. continue being vague v being straight to the point).
To share a few points raised in that meeting as suggested by many on here. CC was present: Written standard of process for higher ranks as far as who can do conferences, how conferences work, when book is signed off, etc are going to be laid out initially from PLC input then presented to troop committee. Before it was simply understood on who does what and this was appropriately passed down from older scouts to younger ones. We did not get a written rationale for this SM conference. Further the process of keeping the scout-leader-advancement records on the same page are being more formalized from the youth’s physical book to unit paper record and their digital troopmaster record (for those saying scoutbook does this yes but scoutbook isn’t being utilized that fully). Unit leaders made a point to tell everyone the accountability remains as it did on the scout to ensure everyone’s records are the same. This part has been emphasized before almost every time a new group of AOLS bridge into the troop.
Not resolved was the question or difference in opinion of what constitutes participation in a SM conference and when that would be signed off. Hopefully this is laid out in writing. Another point not resolved was of leadership not informing a scout of a deficiency until the end of a time period to earn rank whether it be leadership or scout spirit. This vagueness I argued ensured a scout did not know if he was lacking in fulfilling leadership responsibilities or showing scout spirit when nothing was being singed off. Reference for this set in 188.8.131.52.3 Meeting Unit Expectations which unit bylaws were cited showing leadership was specific (and the scout had completed for both POR he held-den leader and den chief) and in 184.108.40.206.4 Meeting the Requirement in the Absence of Unit
Expectations -“Even if the effort or results are not necessarily what the unit leader,
members of a board of review, or others involved may want to see, the Scout must not be held to
unestablished expectations.” To clarify, POR was signed off eventually in November along with MB work and 6 month being active with the appropriate dates given from last BOR for star but still no clear answer as to the expectation or standard for scout spirit or conference participation was given.
Thank you all for trying to help find a resolution to this by finding a written rationale for why the requirement for participating in a SM conference being signed off was being withheld. I truly believe coming to a situation from the other point of view helps to find a resolution that works for all parties involved.
Edit: after tonight’s meeting my son informed me the sm took him and the asm into a room to question him on how he got scout spirit signed off and on how he feels the need to find ways to get his advancement and program needs handled outside the troop even when he participates in every meeting and goes on all weekend activities. The term rogue scout was used for how the scout utilizes opportunities offered to him by friends in other units to do activities because he in turn can not offer those activities to his troop even if he recommended them at plc meetings. Odd turn of events and has left my son more determined to complete his eagle award.