We have a troop debit card. It’s in the treasurer’s posession, and used for online payments only, such as registration fees for troop-paid training, tags and insurance for the troop trailer, etc. Everything it’s used for is pre-approved by the troop committee, and reconciled at the next committee meeting.
We don’t really set a monthly budget for our Scoutmaster; but over the past several years, we’ve seen that unexpected out-of-pocket expenses are pretty minimal… Almost everything is discussed and approved in the troop committee meetings before the money is spent.
What kind of things are you expecting the SM to pay out of this budget?