This is what we have put out to the Packs that feed into our Troop:
Normally at this time of year, Cub Scout Packs meetings are holding advancement ceremonies and crossovers for their Webelos II. However, nothing about this year is normal and that could mean that many Webelos II in Packs that use Scoutbook could lose out on awards that they have earned unless Den and Pack Leaders take the time to save “needs awarding” and “needs purchasing” records before the Webelos II transfer to a Troop.
One of the great features of Scoutbook is that it makes it very easy for a Scout to move from Cub Scouts into a Troop. What isn’t widely known is that when a Webelos II transfers from the Pack to a Troop, Scoutbook automatically removes any badges or awards that have been earned, but not presented, from the Pack’s “Needs Awarding Report,” “Needs Purchasing Report,” and any unsaved “Purchase Orders.” Normally this isn’t an issue, but then again, in most parts of the country, nothing about this year is normal. Troops and Packs are not able to go to their local Scout Shop and pick up badges and other awards that Scout’s have earned this year.
While the badges and pins that a Webelos II earned while completing Arrow of Light will show up as earned in the Scout’s Cub Scout History Report that the Troop can see, neither the Troop or Pack can generate a “Needs Awarding,” “Needs Purchasing,” or “Purchase Order” Report for those awards, once the Scout is transferred into the Troop.
To prevent Webelos II from losing out on those badges, pins and other Cub Scout awards before they transfer out of the Pack, the Pack advancement person should run “Needs Awarding,” “Needs Purchasing,” or “Purchase Order” Reports and save them to a .pdf file. That way, when we finally come out of this pandemic, they will be able to obtain the awards the Webelos II earned in their last year as Cub Scouts.