# Using Payment Logs to Manage troop Financials - Anyone being successful

**URL:** <https://discussions.scouting.org/t/using-payment-logs-to-manage-troop-financials-anyone-being-successful/511127>\
**Category:** Using Scoutbook & Scoutbook Plus\
**Tags:** payment-log, payment\
**Created:** [June 25, 2026, 3:09am UTC](https://discussions.scouting.org/t/using-payment-logs-to-manage-troop-financials-anyone-being-successful/511127 "2026-06-25T03:09:34Z")\
**Posts on this page:** 3\
**Page:** 1

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**Author:** ![SamuelCoverdale](https://avatars.discourse-cdn.com/v4/letter/s/a698b9/32.png) [@SamuelCoverdale](https://discussions.scouting.org/u/SamuelCoverdale)\
**Post date:** [June 25, 2026, 3:09am UTC](https://discussions.scouting.org/t/using-payment-logs-to-manage-troop-financials-anyone-being-successful/511127/1 "2026-06-25T03:09:34Z")

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I have reviewed the tutorial for the new Scout Book Payment logs functionality. What I am missing is how to handle the following real scenario as we return from Philmont.

- I want to submit each expense that I paid which the troop needs to re-imburse me for.
- I want to show that the troop owes me the money until the treasurer marks it as paid.
- I want to apply the expense I submitted to the scouts which will be charged for it.
- I want that to then become a balance in their accounts.
- I want each expense to be added to what the troop owes me and then divvied out to the scouts who need to re-imburse the troop.

From what I can tell, Payment logs is not yet that sophisticated but I may be totally mistaken.

If anyone is doing this successfully, please let me know.

YiS,

Sam

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**Author:** ![TJCline](https://avatars.discourse-cdn.com/v4/letter/t/a6a055/32.png) [@TJCline](https://discussions.scouting.org/u/TJCline)\
**Post date:** [June 25, 2026, 4:18am UTC](https://discussions.scouting.org/t/using-payment-logs-to-manage-troop-financials-anyone-being-successful/511127/2 "2026-06-25T04:18:59Z")

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Yes, it is possible, I have been doing this kind of stuff for the last 2-3 years in the payment logs manually. The key is the “Type” of transaction you perform. You will have to play with it a little while to figure it out but it works.

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**Author:** ![system](https://global.discourse-cdn.com/scouting/original/1X/66e9612584db5dbf76de17f00ad877998c0ba3d6.png) [@system](https://discussions.scouting.org/u/system)\
**Post date:** [July 2, 2026, 4:20am UTC](https://discussions.scouting.org/t/using-payment-logs-to-manage-troop-financials-anyone-being-successful/511127/3 "2026-07-02T04:20:01Z")

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