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How are District Committee members counted?

JTE requires 32 District Committee members - regardless of District size - to meet the ‘gold’ standard.

Somehow, the number of District Committee members is calculated via MyScouting and populated directly - and there’s no chance for me to review or edit if incorrect.

Moreover, though CORs are the core of any District Committee according to all BSA literature, someone registered as a COR does not apparently ‘count’ as part of the District Committee in My.Scouting/JTE, unless they are also given a specific role like Advancement Chair or Member at Large.

How exactly is the District Committee membership ‘counted’ in JTE/My.Scouting? Do we really have to register everyone as an ‘at large’ member even if they already are a COR? Is there anywhere in my.Scouting to generate a list of who it has as District Committee members so i can see who is missing?

Mr. Boyd,
First, what is your council and/or district position, so I can tell you what data you have access to. Are you still a district chair overseas? Do you have an address with a USPS zip code?

Hi Bill, yes, District Chair for Mediterranean District in TAC. I’ve asked my DE before, and he couldn’t find exactly the info either, we’ve just used work-arounds like assigning everyone as an an at-large member, even if already a COR or something.

My address is Italian, with a CAP code similar to a zip code. About half our scouts and scouters would have US AE addresses, half would have foreign addresses.

KEY JTE SCORECARD STATEMENTS

  • Other members may be registered as Neighborhood Chairmen (64) or District Members-at-large (75)
  • Data will come from BSA registration records. A person will be counted only once, even if registered in more than one position.

SCORECARD

BSA Home > Awards > Journey To Excellence > District Home > Awards > Journey To Excellence > District

2020 District Scorecard: Scouting’s Journey to Excellence
2020 District Planning, Performance, and Recognition

Leadership and Governance

Objective #15
District committee: Increase the effectiveness of the district committee.

Bronze: Have a registered district chairman, vice chairman,
commissioner, and 10 other members - 13 total

  • Measures: Minimum of 13 district committee members with paid or multiple registration on 12/31/20, including a District Chairman (61), at least one District Vice Chairman (62), and a District Commissioner (81). Other members may be registered as Neighborhood Chairmen (64) or District Members-at-large (75).

Silver: Have a registered district chairman, 2 vice chairmen, commissioner, and 17 other members - 21 total

  • Measures: Minimum of 21 district committee members on 12/31/20, including a District Chairman (61), at least two District Vice Chairmen (62), and a District Commissioner (81).

Gold: Have a registered district chairman, 3 vice chairmen commissioner, and 27 other members - 32 total

  • Measures: Minimum of 32 district committee members on 12/31/20, including a District Chairman (61), at least three District Vice Chairmen (62), and a District Commissioner (81).

TOOL

my.Scouting > Menu > Legacy Web Tools > Journey to Excellence

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The calculation

For 2015 and 2016: Bronze: Minimum of 12 district committee members with paid or multiple registration, including a District Chairman (61), at least one District Vice Chairman (62), and a District Commissioner (81). Other members may be registered as Neighborhood Chairmen (64) or District Members-at-large (75). Silver: Minimum of 20 district committee members, including a District Chairman (61), at least two District Vice Chairmen (62), and a District Commissioner (81). Gold: Minimum of 33 district committee members, including a District Chairman (61), at least three District Vice Chairmen (62), and a District Commissioner (81).

For 2017 and beyond: Bronze: Minimum number of district committee members with paid or multiple registration, including a District Chairman (61), at least one District Vice Chairman (62), and a District Commissioner (81). Other members may be registered as Neighborhood Chairmen (64) or District Members-at-large (75). Silver: Minimum number of district committee members, including a District Chairman (61), at least three District Vice Chairmen (62), and a District Commissioner (81). Gold: Minimum number of district committee members, including a District Chairman (61), at least three District Vice Chairmen (62), and a District Commissioner (81).

## Level ## Determined standard ## Performance standard
Gold At least 32 members, including district chairman,
commissioner, and 3 vice chairmen or
Silver At least 21 members, including district chairman,
commissioner, and 2 vice chairmen or
Bronze At least 13 members, including district chairman,
commissioner, and vice chairman or

Additional detail

Data will come from BSA registration records. A person will be counted only once, even if registered in more than one position. Data feeds for this criterion occur on the 8th of each month.

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District Nominating Committee

District Members at Large. Individuals of character and standing in the community who, because of interest, organization experience, ability, or general knowledge, may be available for service as a chairman or member of one of the committees in the district or for service in some special capacity to the district. The incoming district chairman appoints the chairmen of the various operating committee and other special or ad hoc committees with the approval of the district committee.

District members at large (registration code No. 75) are voting members of the district committee. They are nominated by the district nominating committee and are duly elected by the district committee. They may be elected either at the last district annual meeting or during the interim at a regular duly called, monthly district committee meeting.

District Committee Members (registration code No. 79) are not elected but are recruited by the district chairman, district vice chairman, or one of the operating committee chairs to assist with some function of the district. They are not voting members of the district committee. They are usually registered in this position because (1) it is not currently feasible to have a committee member go through the district election process, (2) it is not the intent of the council or district to select them as voting members, (3) their task does not involve ongoing service on the district committee, or (4) the Scouter has agreed to help the district with a project or limited task but does not wish to serve as a regular member of the district committee.

Chartered Organization Representatives. Automatic voting members of the district committee selected by their respective chartered organizations.

Registration

Per the Registration Guidebook of the Boy Scouts of America (2019) used by BSA professionals

  • The Charter Organization Representative (CR) is a Council Scouter.
  • The District Member-at-Large (75) is a District Scouter.

Other District Staff Positions

Some lesser known position codes (p.39)

  • District Chaplain (213) - under district chair
  • District Religious Emblems Coord (RED) - under program chair.

Council and District Functional Positions (p. 40) codes are supplemental codes usually added to district member-at-large and district committee member registrations.

Roles not found in Registration Guide (June 2019) appear to include

Registration Definitions (p.6)

Council. A council is a voluntary association of citizens, including representatives of organizations that are chartered by the Boy Scouts of America, to promote the Scouting program within a geographic area.
Council Scouter. A council Scouter is an adult volunteer leader serving as a member of the council, a council officer, a board or committee member, or a chartered organization representative.
Scouter. A Scouter is an adult who registers with the Boy Scouts of America at the local, area, region, or national level; fulfills the obligations of his or her position; obligates himself or herself to subscribe to the Scout Oath; and agrees to abide by the Rules and Regulations, policies, and other guidelines of the Boy Scouts of America.
Unit Scouter. A unit Scouter is an adult leader registered with a unit, except for a chartered organization representative who is considered a council Scouter.

Adult Application Approval (p. 25)

Unit Adults. The chartered organization representative is approved by the head of the chartered organization. All other adult leader applications must be accepted and approved by the head of the chartered organization or the chartered organization representative. The Scout executive or designee must approve all adults who answer “yes” to any Additional Information question on the adult application.

Council and District Adults. The Scout executive or designee must approve all council and district adults.

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This is great. The first part is what I was referencing, the JTE requirements for District leadership - and it is automatically populated somewhere by registration information.

So if i read this correctly:

A COR, though a voting member of the District Committee, does not appear in the JTE calculation as one of the required 32 District Committee members, because they count as a Council Scouter and not a District Scouter.

A “District Committee Member” (position #79) is not a voting District Committee Member, but a “District Member at Large” (position #75) is a voting District Committee Member. That seems backwards, honestly, but it may explain a couple of our stranger registration issues.

Presumably both of these would count toward the JTE calculation of 32 district committee members, along with the chair, vice chairs, and operating committee chairs?

Members-at-Large are definitely counted. My district does not use the District Committee Member position, and we are currently recorded at the Silver level for this metric.
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I am not entirely sure which positions are being counted where. We have 3 vice-chairmen as indicated on the dashboard, but one of them (me!) is dual registered as one of the 17 Members-at-Large. I wasn’t even aware of a separate position available to the committee until reading this thread, but I am glad I did as it points to some organizational changes that I want to recommend to our Key 3.
Little known fact - only 55 districts nationwide meet the gold standard.

  1. I do not expect non-voting district positions like district committee members (79) to be added to the district committee JTE objective.
  2. My observation is that BSA for strategic plan purposes wants to keep the measures the same so they can compare from year to year. Though with Churchill plan changes and adjustments for COVID-19 this might be a good time to change the scorecards.
  3. The last year I reviewed JTE scorecards I think we had about three hundred suggested changes. We ended up changing just the year in the title of the forms.

Bill_W.
A past national volunteer JTE scorecard reviewer,

TOOLS

For District member-at-large you can use Member Manager or Training Manager and “filter” for the position title.

For a chartered organization representative list I prefer the District Contract Report available in the Training Manager tool (web version)

For myScouting web tools you have to open the tool to get access to the most recent help (icon in bottom right corner)

myScouting app (on mobile phone)

I am using the android version 6.1.4 downloaded from the Google Play Store. The membership manager section is related to online registration. I have access to invitations and pending member applications. (Access is set in the web-version Operations Security Manager). I also have access to the Training manager tool as a member of the district training committee. As a key-3 leader, the district chair, I believe has access to these tools.

In the app version of the Training Manager you need to click “with Staff” and “add search”. in search mode you can filter for individual positions. There is no district committee list.