I’m working on reconciling a troop’s payment accounts and have run across youth who had charges for registration fees posted, but never paid and have since left the unit. How can I make an adjusting entry to remove the charge from accounts receivable?
Also, there were payments made by youth who have aged out, but were never recorded. How can I make an adjusting entry for this as well?
Click the incorrect transaction and delete it
Since I like to keep the history and be able to reproduce prior month reports, I add a new transation that cancels the outstanding amount. For example - if there is a Scout Charge for Dues that is outstanding, create a Scout Credit for the same amount and in the description, indicate the reason for the credit.
That is what we do. Either call it “error correcting transaction” or for scouts who leave “write off - zeroing transaction”.
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