Welcome! This forum has a treasure trove of great info – Scouters helping Scouters! Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA.
I am new to Scoutbook this month. I am transitioning our troop over from Troopmaster. I am surprised there is not an event type for “Service Project” when you’re adding a new calendar event.
I searched the topics before I posted this as a new topic and I found this same feature had been asked for in 2019 as well. But it’s been a minute since then, so I wanted to request this feature in an update at some point.
This is the request made in 2019 - and every item on there I would like as well:
Is there a way to add more Event Types to the list? Is seems very restrictive. Some I would want added are: Council Event, Fundraiser, PLC, MBU, Religious Event. School Event, Service Project, Troop Activity, Special Meeting.
@NicoleAllen3- this would be a hornets nest of a request as every unit would have a different list of what they want to see in the way of event types. I just use other.
@NicoleAllen3 - and why there is a service log that can be used by the scout and the unit. Service work must be approved by the Scoutmaster and not cumulative. The clock resets on each rank level.
Is there a way to print out a list or at least see a list of all my campouts in the system? Camping is a choice did type but I haven’t figured out how I can apply a filter to my calendar and have it show me a list of all my calendar events at once, so I can make sure I have them all correct with no duplicates before I tell my Scouts to go in and mark their attendance. @Stephen_Hornak
I’ve tried that calendar filter function at the top, and it’ll show results for the month, but I cannot seem to figure out how to get the list for the full year. LMK if you have successfully done that.
As for the report, I’ve tried doing that too - by using the custom report build function - and I don’t see a way to do that there.
The last suggestion you made worked! As you suggested I went into Scoutbook Legacy and exported our events. The only thing odd about the output was that the event type didn’t transfer. Meaning when I entered all these calender events I designated them as camping event types. And that didn’t come through. Which is no big deal for me, but with no easy way to filter the data, the data would be harder to handle for larger troops, etc. Just pointing this out.
@NicoleAllen3 - I see the event type as other.. let me export mine and see what i get and I was suggesting the Activity Log report.. not report builder
I do see your data dump and wondering why it’s different than mine. Hmmm…I’ll investigate. All of my campouts have been marked as camping event type in Scoutbook Plus. They’re just not coming through on the data export.
As for the Activity Log report - that’s great for showing me - by Scout - which nights they have logged for camping. But it doesn’t show just all my events…regardless of whether a Scout has logged them as an activity. So for example, when we plan next years calendar, and I go through and put all my events in and then I want to print out a comprehensive list to make sure I don’t have any duplicates, dates are correct, locations are correct, etc - I don’t see a way to do that.
@NicoleAllen3- on the events I do have log files attached to them. The export may be your best bet for a range of events and for future events to be exported you have to set the ending year in the date picker
Yes, the export function in Legacy works best, so that’s my plan.
When you say you attach log files to them, do you mean as in logging the camping nights? Because I do as well, and that doesn’t seem to make a difference.
But maybe you’re referring to something else? I didn’t see a way to attach a file to a campout (which would be helpful by the way, to for example attach the patrol roster or meal planning worksheets, etc.
@NicoleAllen3 - i meant editing the event to enter the activity log related to the event. As far as attaching a file.. I just use the url link option in the description menu bar and leverage our unit google drive
Ah. Got it. Doing that now (activity logs). Thank you!
Great idea re URL link in description. Thanks.
In the URL location for the campout venue, I was going to Google Maps, entering the state park address, and then trying to enter that URL into the event, but the URL is too long for that field. Maybe I’ll dump that into the description too. Thanks.
In Google Maps, click on the location (state park, etc.), and then click on the “Share” button, which will give you a shorter link that you can copy and share.
