I would contact your Council office. Something is not right here. As we have stated, the EBOR cannot be held up due to missing letters.
In my Council, all EBORs are scheduled by the Council office, not the district volunteers. EBORs are held monthly with most being scheduled within 6 weeks of the application being received, many are scheduled for the next month’s EBOR night. It just depends upon how many are received in any month.