We have had the box checked for at least 3 years since I reached a level to get permissions to this part of my.scouting for our unit.
Just so I am crystal clear: are you saying that the only fees collected are the national charter fee, and the new member registration fee (if applicable)?
It seems like it would pretty straight forward to have a universal fee box in Scoutbook, and that this fee could be collected at registration, and then when the resources flow into the council they would automatically be separated using the same tool as popcorn.
Here’s how I see the process working.
Unit Committee sets unit annual fee that is set in Scoutbook.
That fee is entered into a data box that looks like the my.scouting fee email box.
Committee set Scoutbook fee box: 115
January Registration National charter fee, new user fee : 72+25 (collected at registration)
a) if the fee box is checked on my.scouting, the total collected should be 43 (==115-72) + 72+25 == 140. When that fee is received, the credit automatically arrives at the bank, using the Scoutbook dues paying tool, and the scout would carry a PAID zero balance due onto their roster.
b) If the fee box is NOT checked, then the scout should automatically show up on the roster with an account balance due of the net between the Scoutbook fee box and the prorated national charter fee collected.
c) If these options are not feasible, then when a unique scout shows up “not assigned to den” the dream would be a single 2 part window “what den, and how much do you want to assign their dues balance?”