Welcome! This forum has a treasure trove of great info – Scouters helping Scouters! Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA.
Hi all we are selling meet sticks and its a constant fundraiser.
Has anyone found an easy way to track that in the payment logs?
I thought about making one entry and then just periodically updating that total but i’m not sure if that will work or not. Figured since the meet sticks are a bsa thing someone might have been doing this.
We currently use an excel sheet to track the sales and what the scout has earned but i want to get that into the payment log. The excel sheet does not currently track each time a scout takes meet sticks which may be the other way to find the updates but would see to get cumbersome.
Thanks for any help/suggestions
@DavidLafko - as the forums are supposed be for technical issue this might be better addressed at roundtable or Facebook groups. Secondary to that i think it is meat sticks and they are not a fundraiser that is specific to Scouting America.
I think it’s fine for the first part especially as he is asking if he can use the payment logs to track that. Unfortunately, I don’t know the answer to that.
@DavidLafko - I think making a category named for the fundraiser - Country Meats with the Cost of inventory and accounts receivable amount for each scout for the anticipated revenue based on their share of the inventory then the transaction for the cash they bring back for product sold. I am always hesitant to run scout accounts as fundraisers are unit benefit not scout benefit. I try to stay clear of IRS implications.
@DavidLafko - you asked about the payment logs in scoutbook and how to use it for your fundraiser. The answer i provided was for that instance. We did a year long WaWa fundraiser and all that I tracked was the cost of the coupons and the money we deposited. we do not run scout accounts because it is a Unit fundraiser.
@DavidLafko - our approach has been simple. Category %fundraiser% then record payments by the unit for that category and record money received by the unit to that category. This final balance is either positive or negative. I did not ever get granular on inventory or who sold what. That info is of little consequence as the success of the fundraiser was a benefit to the unit and all scouts equally.
