Youth Recognition Report are including Adult awards specifically Wood Badge A90

Scoutbook Using Scoutbook & Scoutbook Plus
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We have an adult who shows up on our Recognition Report and no way to remove them.

They got A90 Wood Badge in 2012 and show up on the Recognition report every time we run it, for all three of our units - but not the Awarded report - and nowhere in the interface.

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Those of you skilled in the use of Scoutbook know that there’s no way to mark an award as awarded if you can’t get to the Awarded report or the award interface.

  • Having A90 on the Recognition Report seems to be a feature based on Remove Adult Leader Training from Recognition Report
    • I disagree with having A90 on the Scout recognition report - this is not the report for that
    • If we have it on there, we need a way to remove it
  • Other discussions here show this is a problem, however I am looking for a solution
    • Pack Recognition Report - “just filter out the date”
      • The award was from 2012 and we are tired of filtering by date
      • We need a way to remove it
    • Scout BSA Recognition Report - “just award it” “I can’t” “oh, just live with it”
      • We are happy to mark it “Awarded” or remove it from Scoutbook, but how do we do that?
    • Wood Badge shows up on Troop Recognition report for scouts incorrectly - “don’t select the adults when you create the report” “there are not supposed to be adults on the report and no way to select or deselect them” “oh, you can download, edit the CSV file, and upload it again”
      • we don’t want to download a CSV file, manually edit it, and put it up again. While this is within our skill set, it is too risky & doesn’t solve the underlying problem.

UPDATE: (13:15 Pacific) I filed two bugs, one to add the adults to the Needs Awarding report so they can be Awarded, and another to remove the adults from the youth report.

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There are units who want to recognize Wood Badge at courts of honor, so that is why we asked the developers to leave it in the report.

There are different ways to use the Recognition Report. Here is one way:

  1. Set the the date of the previous court of honor as the start date.
  2. Check the box next to “Included Awarded within Date Range”. This will catch awards within the date range that might have been marked as Awarded by accident.
  3. Also check the box next to “Include Not Awarded Regardless of Date Range”. Maybe a Scout missed the previous court of honor, and you want to recognize the Scout at this one.
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Thank you, Jennifer. How do you mark Wood Badge as being awarded?

After the Court of Honor, we use the Awarded report for that, easy peasy. How do we get our adult leader to show up on that report?

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Training is maintained in a different database at my.Scouting, and there is no Awarded data field. So there is no way to mark training as Awarded.

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A90 appears on the Scouter’s training record when the Wood Badge Request for Recognition form is submitted to the Council office and processed. There is no tracking of the Scouter actually receiving the Wood Badge recognition (beads, certificate, neckerchief and woggle).

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If I recall National sent in a request to include A90 to show its importance for units.

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Eagle in the house! Now you have to sing the song with me!

Where can I get a Wood Badge Acknowledgement of Award form to submit to the Council office and processed? LOL - better question: is this something the Council can get off of our reports?

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@JamesReifsnyder-Smit

The recognition reports are what they are. Jennifer has explained how the report can be generated to only show a subset of dates which would eliminate the old A90 appearing on the report, otherwise, just ignore it.

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The only way to remove it would be to erase it from the Scouter’s record, permanently. Since that is not the ideal situation, you might wish to employ the filters provided on the report (for this reason) or ignore when it is returned.

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Looking through the bugs and feature requests, I can see that people have been clamoring for an ADULT LEADER RECOGNITION REPORT so we can give “Trained” patches, Scouters Training, DAM, 50-miler and other awards that National thinks are important enough to offer. I don’t see anywhere where users asked for Wood Badge to be put on the SCOUT RECOGNITION REPORT. - for our Boys, Girls and Venturing reports.

Yet here we are.

The workarounds are insulting. At best, they will infuriate our advancement coordinator.

Nobody wanted this feature. If we can make it appear, we can make it disappear. I guess I should be talking to the people at FEATURE ASSISTANT instead?

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We would prefer to erase it from the Scouter’s record permanently, and replace it with whatever we used since 2012, since those Wood Badge recipients are not showing up on our report.

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Not all Councils recorded A90 properly so I suspect this is what happened with your leaders who completed Wood Badge prior to 2012.

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Or not recorded post 2012. Mine was 2019 out of council so i had to request it be added.

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Oh, you misunderstood me - we would rather not record A90 Wood Badge than suffer through the constant cognitive chore of filtering an adult out of the youth Recognition Report for our twelve Courts of Honor every year.

So now I’m learning that A90 is not being recorded at all? This is a serious reporting problem! (or maybe this is why A90 isn’t getting complaints?)

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A90 is recorded but it indicated the Wood Badge participant completed the requirements to earn the beads. What doesn’t exist is a way to. Record the beads were presented because it is training, not an award.

The recognition report is not intended to be used as a program for a court of honor or any other ceremony. It is intended to provide the information necessary to create the program.

As we have said before, the most common way to use the report is to put the date of your last COH in as the start date. Doing this is supposed to exclude any A90 completed prior to that date.

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@JamesReifsnyder-Smit - i would suggest some training for your advancement co-ordinators on how to effectively run the report. As Ed has pointed out it is not meant to be the CoH program but the framework to build the program.

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Yeah, I know what you mean. It’s hard to forget the beading and neckerchief and a bunch of people banging their walking sticks and singing the song … Gilwell, oh happy land, has none of this computer shenanigans going on!

The recognition report is not intended to be used as a program for a court of honor

This is a very useful report for us! We use the report when we are shopping (it’s easier to mark up than the PO), when we are verifying what we bought (we can count things and cross them off when we get them), we give the Patrol sort to the Patrol leaders for distributing the awards, to the SPL for distributing Rank Advancements, and after our Court of Honor we run the report to make sure that we marked everything as Awarded. I hate having to copy the information to another document to create the program, when there is a perfectly good report that is already ready for us.

And why stop at A90? There is so much adult advancement that we have to recognize that we already track it separately - A90 is a pervasive nuisance.

the most common way to use the report is to put the date of your last COH in as the start date. Doing this is supposed to exclude any A90 completed prior to that date.

Thank you for the suggestion, but we don’t want to do this. It is extra work for the person running the report, it is error-prone, and it is infuriating to have to do extra work to recover from a bug.

And the workaround doesn’t even work. Because we have three units, new Scouters turn up in all three with the same award, interfiled with the youth who are actually being recognized. If we put in a start date, it cuts out Scouts. And on the Dashboard, we can’t flip between units without different Start Dates, or missing youth who are actually being recognized.

What doesn’t exist is a way to record the beads were presented because it is training, not an award.

So Scoutbook implemented this knowing that it would be a zit on the report forever? That doesn’t sound like the flagship product that we know Scoutbook to be.

Who should I talk to “at National” to discuss this [until it is documented as a feature] bug.

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I am not understanding. How does adding a start date cut out Scouts?

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How does adding a start date cut out Scouts?

Start date cuts out everybody, scouts and scouters. That’s what it’s for, right?

Unless you check “Include not-awarded regardless of date range” in which case you’re stuck again with the A90s from 2012 and 2024 alike.

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I wish we had a third box to [ ] include Adult training and awards and make it sticky so we don’t have to toggle it every time that we run the report. Or a Unit-level setting so you can choose which Adult recognition the Unit will recognize.

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@JamesReifsnyder-Smit - the start and end dates are to capture the complete/earned dates since the last CoH.