I am trying to gather data for our troop historian.
Is there a way to access all my Troops past Charters? I can only see the current one in My.Scouting, and it just says 5 years, it does not have the actual date of the original charter, which is what I really want. I know the date of our first meeting, but I want more than that.
I also know the names of our original 4 members, but we gained more that first year and they would also be considered founders. Is there anyway I can access that history?
I’ve run the Chartered Organizations report, but that just shows the current CO, we started in a Methodist church before they declined to recharter Troops.
The Chartered Organizations Report does say Youth 42. Is that the total number of youth members we’ve had since the original Charter? That’s something I’d like to know also. Is there a way to access all their names?
We are Troop 1581G, in Elk River District of Middle Tennessee Council
1) Hardware: Laptop HP Elitebook
2) Operating system: Windows 11
3) Browser: Chrome
4) Browser cache has been cleared or you are using a private browsing mode (aka Incognito Window in Chrome): Incognito
5) Member ID & Council of person affected: Troop 1581 Middle TN Council
Thank you!)
@ElainePosanka- this is most likely a question for your council.
OK, I have sent these questions to our Registrar. I imagine she’s going to be irritated but I want to capture as much history as I can before it is lost. Is there someone more appropriate at Council to ask?
Charters are Isolated years - I am uncertain how much group data there is compared to the individual scout data.
I was able to get all the data I needed on the founders, total youth and all their names from the My.Scouting reports. All I really need now is copies of all our CHarters.
@ElainePosanka - the forum is not really the venue for that.
The forum has been amazingly helpful when I couldn’t get answers elsewhere. I took a chance. I guess what I really need to know is who to ask at my local Council. If the forum can’t help me, I expect them to tell me who can, not just say”not here”
@ElainePosanka - most likely the registrar is the place to go. I know I have made point to print off the charter certificate each year that I have done the process. Might be something to do going forward.
Keep in mind that the direction folks have been given is “technical questions related to Scoutbook or Scoutbook+ can be discussed here. Other platforms where bugs exist must be submitted via council. Policy questions must be addressed to council.”
The SUAC folks here may or may not know some of these things, but they have gotten clear direction as to what they are permitted to help with, and told to direct everything else to the relevant council. Who exactly is the right person at the council is likely a variable answer, so folks here easily could not know the answer. The Scout Exec (or designee) has to approve all charters, for example. Does that mean the council Scout Exec keeps those records? Probably not personally. It’s likely whoever at your council is responsible for keeping council records. Who is that person? That definitely varies from council to council. So, my usual response to “call council” is that I figure out exactly what I want, call council and ask to speak to (for example) “The person who keeps the records of unit charters.” It’s entirely possible that no such records exist prior to a certain date due to record-keeping policies (and the relevant local legal requirements for such), due to council mergers, or similar sorts of issues.
It’s not that the folks here are necessarily unwilling to help, it’s just that the vast majority of us are unit-level volunteers like yourself who are unlikely to know much beyond “call your council”, since aside from the council or the chartering org itself, odds are nobody else ever had a copy of the charter (or if they do, it’s national, and only council has contacts for national these days).
2 Likes
I did not know that Councils were organized differently. Thank you
@ElainePosanka - our troop has been a part of 4 different councils so I would have no idea if anything exists for day 1 and beyond that the data systems have changed several times as well. I know I have worked in scoutnet and now my.scouting.org.
Thank you. The registrar at Council said I could come in and copy them.
1 Like
