This year our Boys and Girls troops merged and our Girls troop ceased to exist. We’ve discovered that there were some incorrect camping nights and service hours recorded for some of the girls in Scoutbook. Is there a way to edit this? I can’t see the events in Scoutbook anymore (I was the Scoutmaster of the girls troop and am now affiliated with the Boys troop as the Advancement Chair) and when I click on the camping event, there is not an option to edit it.
@DavidParker7 - do you have activity permissions on your profile?
If you know the events and the units (even just a few) that disappeared it can be turned in for investigation.
Editing old events is not that simple - the old event (if for the other unit) is not your unit - so you do not have rights for the old events as you were not a leader of the old unit. And if they were 2 unit events and one of the units no longer exists, it is the same issue, you are currently not the leader of one of them. Sometimes is easiest to just make dupe events and fix the few scouts.
Are you trying to add stuff or subtract stuff? If you are adding, it might be easier to just add it in the new unit. If you are trying to subtract, that’s more complicated.
Yes, I do have those rights.
I was the Scoutmaster of the previous unit, so I did have the rights. I definitely would have added duplicate entries if the issue were missing hours and nights but unfortunately they were over credited. That’s what I’m looking to correct.
Yes, unfortunately I need to subtract.
@DavidParker7 you WERE is the key there - you are not any longer. The unit does not exist, so those records are locked.
Ok, so how do we proceed?
It would have to be discussed. My scoutmaster side says it is just a dumb log that means nothing, it is not a merit badge. BUT it is annoying, and probably not a unique situation.
It is just a real mess. You do not want to send a scout to another troop and they go in and erase all their past logs; which is basically what we would be doing here. Or you do not want a user who WAS a past leader to get in and erase logs logs now. Just messy.
Our preference would be to correct it, if that is possible.
We cannot make any promises, but the local council could try submitting a help ticket to National.
The ticket would need to be very specific, and include the Scout names, member ID numbers, and exactly what needs to be corrected.
My suggestion is to create new entries for the Scouts in the merged unit then when running the Activity Log Report, turning off the option to “Include Scouts Activities from Other Units”.
Then, ask your Council to open a ticket to have all activity log records from the now defunct troop deleted. This is much more likely to be done than IT editing each record to correct it.
