Creating a campout event on the Scoutbook calendar no longer includes all adult leaders in the invite feature

Scoutbook Scoutbook Bugs
1

I just went to update our troop calendar and discovered that when the event type is set to “Campout” I can no longer invite all of the Adult Leaders. Adults registered as committee members no longer appear in the invite list, only SM/ASMs. This is unique to the Campout event type. Selecting any other event type populates the leader invite list with all registered unit leaders.

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2

Did you try clicking the invitees button and adding them?

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@ChipBulgin - I just updated a camping trip and had no issue inviting committee members. I think you are looking at the default leaders that are added when the event is created. If you click on invitees you will get the scouts, parents and adult leaders.

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Of course. I only see a subset of the adult leaders on our roster.

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This isn’t a problem with updating an existing campout event. This is a problem creating a new campout event. Re: default leaders, none are added when I create a campout event, only scouts. I have to click on the Invitees button and add adult leaders and parents to the invite. And, when I go to invite adult leaders on our roster, I only see a handful of them.

This behavior is new within the last 30 days or so. I added a campout event at the beginning of May and had no problems inviting leaders, parents, and scouts.

6

@ChipBulgin - ok… I just added a test campout and I see that same thing you are noting on the troop side.

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7

I’m not seeing that behavior. Can you explain what you are seeing?

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@jacobfetzer - this seems to be troop limited near as I can tell. But I start the process of a troop campout. It lists only the scouts, then click on invitees and select leaders and out of the 20 registered I get 6. The 6 listed are Myself as CC, The Adv Chair, the SM, and some other ASM’s. I did not actually go to complete the event as it was doing with was noted by the OP.

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  1. Log in to Scoutbook, click on my unit, click on Upcoming Events to get to the calendar
  2. Navigate to a month. Click on a day to start a new event
  3. Enter the following data:
    a) Calendar: select the main unit calendar
    b) Event Type: Campout
    c) Name: Enter campout name
    d) Location - Enter location, address, etc.
    e) Start: Enter date and time
    f) End: Enter date and time
  4. Click Invitees
  5. Select “Leaders” on left-hand side. Only 9 names appear in the right-side list (out of 28 registered adults).
  6. Change Event Type to “Troop Meeting” (or anything other than Campout)
  7. Click Invitees
  8. Select “Leaders” on left-hand side. Names of all registered adults appear in the right-side list.
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Addendum: If I save the event and then edit it, I am able to invite the remaining registered adults.

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11

That’s what I did too, but I didn’t I didn’t immediately identify anyone missing as I was thinking it’d be the whole committee or something like that. I see the issue now.

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