I’m trying to better understand how the MBC list upload for councils works, in part because there have been some problems in our council, and I’d like to help them resolve the issues. In no small part, I’m motivated by the fact that we have many MBCs in our unit who were in Scoutbook with MBC roles before the council uploaded the list the first time, and all of our positions were ended (and can’t be restored at the unit level). So, those of us who had gotten used to using the various Scoutbook/extension tools for tracking what our counselees have completed have lost access to those tools.
1. When the council updates the list, do they have to upload the entire list all over again, or can they upload incremental change files (i.e. add this list of people, delete this list of people, anyone not in this file remains as-is)? I’m trying to figure out how much trouble I’m asking my council to go to in order to get this working for what is potentially a small cohort of people.
2. If the council has to re-upload the whole MBC list, how does the system behave for:
a. MBCs who are currently showing correctly in Scoutbook, and are still on the list? Does their position get ended and restarted?
b. MBCs who were terminated in Scoutbook by the first upload, but are actually still current on the list? Does their position get restarted?
I’m trying to figure out how much risk is involved in asking them to fix this issue. I don’t want a bunch of other peoples’ positions getting fouled up in order to get our dozen or so MBCs back into the system.
3. How frequently do other councils upload their MBC lists? Quarterly? Semi-annually? Just at recharter time? Every time somebody’s registration expires (assuming that’s not harmonized to a given cycle)?