Do the purchase order numbers mean anything?
I have two scenarios where I can see wanting to create a purchase order and not have the PO# actually connect to a purchase.
Scenario 1 - Awards in Pack inventory.
I have awards on the Needs Purchasing report, but I also have a stockpile of them on hand. I can create a PO that has just the awards that I have on hand and then promptly close it out. I would then create a PO for the awards that need to be purchased. Does it matter that the first PO will have a number that never physically gets used?
Scenario 2 - Scout shop didn’t have the awards I need.
I create a PO and when I arrive at the store, they can only fill part of the order. I will delete the PO. Following this, I will create a PO that only contains the items which were actually purchased. In this scenario, there are three PO#s: the original one, the one that contains all the awards that were purchased, and the one containing awards that were out of stock.
Since Scoutbook doesn’t seem to allow for the unit having items on hand, or for the Scout shop to be out of stock in its award processing workflow, these are a couple of workarounds. I just want to know if there is any reason why I shouldn’t do them. I realize that it is extra work on me, but it will make it clean for when I need to purchase items.
Looking for feedback.