Removing Adults from Scoutbook on April 12th

Scoutbook Using Scoutbook & Scoutbook Plus
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Page 38 of the 2019 registration guidebook

https://www.scouting.org/wp-content/uploads/2019/06/Registration-Guidebook.pdf

does not include the newer youth and young adult position codes.

For adults some unit committee positions have there own position codes, such as New Member Coordinator and the Cub Scout Pack Trainer/Mentor (p. 52). Please register them using their own special codes with your council if you have not done so already.

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Be careful because the New Member coordinator has a different training than a regular committee member.

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I’m sorry, but I only have an hour a week so I have exhausted that and am only 1/3 of the way through the comments on this post. Scoutbook is an absolute disaster, and putting it on the Unit leaders that don’t have any idea how the software works, and expecting us to learn it while doing all the other things we have to do is absolute garbage. When our Scoutmaster and Advancement Chair get locked out on April 12th, because they have duplicate accounts somehow, we are going back to Troopmaster where we should have stayed until this stupid Beta Test is done. Maybe you guys should have gotten the software right before locking it down or even rolling it out. I’m tired of beating my head against the wall with this frustrating thing. I don’t cuss, drink alcohol, or smoke, but this software has caused me to speak ill, take a few walks, and fume. I hope that someone hears that this is not working for those of us on the front lines and sets up a call center or support group that can help us so I don’t have to take even more time away from my family or my Scouts to get what works on paper to work on my computer.

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@ThomasGrindstaff If you post their BSA member numbers here, we will take a look.

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Jennifer,

Thank you for you assistance.

Our Scoutmaster is 13133749

Our Advancement Coordinator is 127897394

These are the accounts they need to be active because they are setup with the correct permissions. My concern is that after all the work we did to get them into the system and get it setup around them that we will have to rework the entire thing. Couldn’t have two worse people scheduled to be locked out during the week all of our families are on Spring Break😊

I cannot make this stuff up, but Scoutbook has found new and engaging ways to cause us more work and often at the times when we are the least able to address it. I am filling in as the Committee Chair due to a family emergency, trying to train our new Scoutmaster and Advancement Coordinator all while planning a Camporee for April 16th-18, as the District Programming Chair. I hate that I’m whining, but Scoutbook doesn’t need to be on my list of things to do, it should just work. Unfortunately it doesn’t and I really appreciate your willingness to help me, because I don’t have any spare time to work on this in the time we’ve been given to get it fixed.

Thanks,

Tom

Tom Grindstaff

(864) 214-6072

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I’m with @ThomasGrindstaff on everything he said, but I’ll take you up on the offer to tell me why ALL of my leaders, including myself, have the caution message.

Here are all of the associated Member ID’s. Please let me know what I need to do!

134786295
13261684
13749556
135762177
135762063

Thank you

Dennis Kelly

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@ThomasGrindstaff Tom, I sent you a private message. Your Scoutmaster had multiple BSA member numbers due to different first names / nicknames. As a result, he also had multiple Scoutbook accounts.

Please contact your local council for assistance with the other adult leader.

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@DennisKelly Dennis, I looked up each BSA member number, and they all have registration issues that need to be worked out. Please contact your local council for assistance.

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Thanks, @WilliamNelson

Now, I’m thinking ahead to next year. My pack recharters on December 31. I submitted the online recharter and made full payment on December 1, last year. Despite that, my pack’s charter did not post until the second week of March, 2021 There are two things that clued me in on that:

  1. No one got their March 2021 issue fo Scout Life in time.
  2. I dropped a Scout at recharter, and he rejoined in February. When the recharter posted, the system identified him as a dropped Scout, and he was deleted from Scoutbook. (That’s all fixed now.)

So, if my council takes four months and a week to process my rechartering for 2022, should I expect frustration to come my way?

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I didn’t realize until now that is why we missed Scout Life. It was due to the delayed recharter processing.

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@Matt.Johnson - During the second week of March, I emailed and they told me that my pack’s recharter had just posted, and my daughter’s issue would be mailed shortly.

With the way the mail has been, I would not have called, but she had not received the January-February issue either. In their reply, they told me it had been mailed in December, so they sent a replacement in the mail right away.

Wouldn’t you know it
 that same day, the copy they mailed in December arrived in the mail. It too three months, but the United States Postal Servie successfuly delivered my daughter’s magazine from Texas to Delaware. The replacement copy arrived a few days later.

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You are removing the ability for a unit to keep adult volunteers around to be notified of troop activities.
Not all volunteers have kids.
This was an easy way to maintain an email list.
In our troops case, these volunteers never have 1x1 contact with a youth and are always in the presence of multiple trained leaders.

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You’d want such individual as Unit Reserve. They’d need youth protection and background check authorization but none of the other training applies. And for the occasion they are involved, they’d be covered.

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Absolutely not needed. Just a way for the BSA to cash in on the cost here. Lame.

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I have a leader that has one BSA ID and 2 Scoutbook IDs. Can the Scoutbook profiles be merged?

BSA ID 13465907 is connected to Scoutbook ID 10467952 with a non working email. Scoutbook ID 10207673 is connected to her correct email address, but does not have her BSA ID#. This is the Scoutbook we need to keep as it has her email address and connections to her dens.

At one point she had 2 BSA ID numbers and council took care of that, but not the 2 profiles in Scoutbook.

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she is logging into both accounts - she just needs to use kara.stanphill as login - I will merge them to that one @KatherineBynum

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Thank you for getting that fixed for us.

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If you disagree with the need for YPT and background checks for adults who are not parents of a Scout in the unit to work with Scouts, speak to your council staff. I suspect they will explain the importance of YPT and background checks on all non-parent volunteers.

The April 12 removal is not instigated by BSA IT. They are just doing as they are being told by the youth protection folks.

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What you are describing are committee members. They need to have YPT and background checks. This isn’t about money. This about people who have access to funds and youth contact information being background check. Gone are the days where there is a distinction between direction contact leaders or not. If you are a volunteer with the BSA, you get YPT and background checked. Our organization had gone too long with lax rules.

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Deeply disagree. If you have adults with access to youths’ personal info, they need to have YPT and background checks. There’s no room for negotiation here.

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