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Activity logs - Sorry!

I have entered multiple campouts in Internet Advancement. Scouts and adults were tagged/listed/added to each campout but the campouts are still not showing up for each scout. This is affecting our OA eligibility report not to mention anyone working on the camping merit badge.

@FlorenceWeiner - could you post some screen shots both of the events and the scouts.

Scout Lucas Moeller

The first image is taken directly from the OA report and shows no nights of camping.
image

But even this image from the upper right of his profile in IA shows he as at least 1 night of camping.
image

And this entry from his log shows six nights of camping at Goshen in 2019.

At a minimum he should have 5 nights of camping on the OA report. He actually has more than that though as he participated in just about every campout we did.

This is a screen shot from his list of some of the campouts from 2018, 2019. It’s the same for our other scouts.

He is not the only scout missing the campouts. But I have chosen him as the example.

My son Ben’s campouts were entered in Scoutbook when the activity logs were still there and his campouts are showing on his profile. But only the ones entered in Scoutbook. Any campouts entered in IA are not appearing on the OA report and possible others, but OA Eligibility is the only one I’ve run.

@FlorenceWeiner - the OA report needs to be linked to the new camping logs. That is a pending item. I thought you were stating that they were not showing up in scoutbook.scouting.org I misunderstood then.

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What can we do about this if our OA election is on Monday?

I would likely try the following:

  1. Run the OA eligibility report at scoutbook.com.
  2. Harvest the names of everyone who is at least First Class (assuming you’re a troop).
  3. Mark everyone who already meets eligibility requirements based on camping nights logged at scoutbook.com (i.e. shows up as eligible in this report)
  4. Run the camping log report at scoutbook.scouting.org using the same date range as the eligibility report.
  5. Check the “first class” names against the camping log, and add any excess nights (i.e. nights appearing at scoutbook.scouting.org minus nights in scoutbook.com).
  6. Check camping eligibility (5+ nights of long term and 10+ nights of short term).

ETA: The OA eligibility report has been updated to reference the new logs at IA2, so a workaround should no longer be necessary.

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When I try to run the report in Scoutbook I get kicked over to IA and it runs from there.

Is there a way around this?

@FlorenceWeiner Which report is kicking you over to IA?

I’m logged into scoutbooks then select Troop Reports and OA eligibility.

I’m kicked over to IA also when you click on a scouts Activity Logs in scoutbook.

Odd. I get the regular report interface:

https://www.scoutbook.com/mobile/dashboard/reports/oaeligibility.asp?UnitID=####&UnitTypeID=2

Unit ID blanked in case the report isn’t properly secured for PII.

ETA: What positions are you showing in scoutbook.com? I’m wondering if it’s some sort of interaction.

Can you post a screenshot of what you see when you trigger the OA eligibility report?

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@FlorenceWeiner - here is where my OA report ends up… in scoutbook.com/mobile/dashboard

oa

Ok. I see where I can run a long report and get all the activity logs but the OA eligibility still is not filling correctly.

Also, how can we delete duplicate entries for the campouts?

The report does not reference the logs at Scoutbook.scouting.org. That feature is still in development. I hope it is, anyway.

The easiest thing to do is just add in any events that were added at scoutbook.scouting.org. It’s not ideal, but it’s the best I can suggest at this time, because of the decisions made on the BSA side about moving the logs before the reporting was ready.

Related issue (as evidenced from the screenshots), the view listed here REALLY should have a summary of each event. Using the example below, showing that there have been 16 events and their approval date is pretty worthless overall. Instead a summary of how many nights/miles/etc each event encompassed and the date of the event would be MASSIVELY better. A note that it’s pending approval would also be appropriate, as applicable. (Obviously miles for hikes, hours for service hours, etc).

I know it’s in the works, but hours for aquatic events, miles for riding, etc would REALLY be helpful for National Outdoor Achievement awards.

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This latest and greatest update is needing some major over hauling. I have the same issue. I don’t know why you needed to move stuff into IA when it was working in Scout book. This latest update makes way more work for us diligently trying to keep the records straight now we have to use two different applications and multiple entries of same data. Also there is now way to remove duplicate entries except to zero them out but it still leaves place holder. I understand things need to evolve but for the better not to make it worse. Also some advanced warning would be nice before implementation.

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It’s been covered many, many times. The underlying software for Scoutbook won’t support all the features that everyone is requesting, so functionality is moving to the new IA2 platform over time, so that in the future requests like “can we add logs for cycling/swimming/cooking/etc” or “can we track payments for adults” can be added.

Moving the activity logs to Internet advancement was a big mistake and a big headache. I was incharge of keeping track of camping and service hours and as the treasurer have full access on scoutbook so that i can update accounts. I cannot however do anything in internet advancement as I am not one of the key three. Its also a pain because it only lets you add 3 registered adults to an event when you may have had a lot more there…

@JosephSkaff Your Key 3 can use the Organization Security Manager at my.scouting.org (my.Scouting Tools) to designate you as a Key 3 Delegate (K3D). Each unit can have up to three K3Ds.

Please note that functional roles designated using the Organization Security Manager (such as K3D, Unit Advancement Chair, and Unit Training Chair) expire at the end of every year and need to be redesignated after the unit’s recharter has been processed.

Multiple adults can be added to an activity. I just tested and can add more than three adults.

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