Welcome! This forum has a treasure trove of great info – Scouters helping Scouters! Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA.
This discussion topic is about Unit Adult Functional Roles that are definable in the BSA membership registration system. Where assignments can be assigned and changed by the unit committee chair and others. How assignments vary by program. Which ones have been replaced by registered position code.
At this time (August 2019) it appears council registrars are only entering the registered position code on adult membership application forms.
It is not clear how and where the unit adult functional roles are assigned by the unit committee chair.
Some of these function are assignable in the my.Scouting Organization Security Manager tool. Some may be defined in the my.Scouting Organization Manager.
In addition to registered unit positions, the following functional duties or roles can also be assigned to registered adult leaders. A functional role should not be assigned to an adult who does not hold a current registered position.
Code Description
BU Bulk S.L. Recipient
112 Unit Advancement Chair
113 Unit Blue and Gold Chair
115 Unit Chaplain
116 Unit Good Turn Chair
117 Unit High Adventure Chair
118 Unit Outdoors/Activity Chair
119 Unit Popcorn Chair
120 Unit Product Sale Chair
121 Unit Transportation Chair
122 Unit Secretary
123 Unit Treasurer
124 Unit FOS Chair
125 Unit Health and Safety Chair
126 Unit Membership/Webelos Transition Chair
126U Unit Membership Chair
127 Unit Fundraising Chair
128 Unit Training Chair
129 Unit Scout Show/Special Activities Chair
DRAFT - This post is work in progress. I am still looking for source documents and links. Most of these codes and codes appear to old ones (pre-2004). Feel free to jump in and share where function and responsibilities may be found for nationally defined unit committee functions.
The senor Scouting programs are youth run. That is to say, it is possible to have no “adult unit committee” in some Scouting programs. In this case, the adults may be referred to as advisors instead of leaders.
Changes
2017-2018: 126U Unit Membership Chair
2017: Traditional units: Replaced by "New Member Coordinator (NM)
2018: Cub Scouting: Added “Membership and Registration Chair” (126U ?)"
Committee Members with Registered Position Codes
Requires submitting adult member application (new: online registration or paper to council service center; renewal: internet rechartering) to register. Most committee members are registered with registered position code “CM”, but there are exceptions,
New functional roles have been added to security manager. The following roles are for future functionality for online registration. Currently, assigning members to these functional roles will not grant them access to any tools. An update will be posted when online registration is rolled out later this year.
Primary advancement reference: Guide to Advancement
For more see “Unit Committee” post above.
The Guide to Safe Scouting Applies
Policies and procedures outlined in the Guide to Safe Scouting apply to all BSA activities, including those related to advancement and Eagle Scout, Quartermaster, and Summit Award service projects.
“Blue and Gold Banquet” in Cub Scouts® Leader How-to Book, Copyright 2015 Boy Scouts of America, 33832, 2015 printing, SKU 621165, Chapter 6, Special Pack Activities, pp. 6-3 to 6-9.
“Silver or Gold Pack Anniversary Ceremony at Blue and Gold Banquet” in Cub Scouts® Ceremonies for Dens and Packs, Copyright 1999 Boy Scouts of America, 33212, 2010 printing, SKU 33212, Chapter 10, Other Opportunities for Ceremonies, now SKU 620581
Basic BSA leader training is available online at the BSA Learn Center (accessed via my.Scouting Tools website)
CHAPLAIN POSITION TRAINED REQUIREMENTS
SCO_1200 - CHAPLAIN ROLES AND RESPONSIBILITIES (0:30)
SCO_1201 - RELIGIOUS EMBLEMS AND AWARDS (0:20)
SCO_1202 - INTERFAITH CONSIDERATION (0:12)
TOTAL TIME: 62 MINS
Resources
A Scout Is Reverent Pamphlet, 2016, Item: 635736 - A resource for interfaith, Christian, Jewish, Muslim worship at Scouting events
Scouting Our Way, by Robert Lee Edmonds and Linda Tucker Edmonds, 2015, Southlake, Texas, Eight Eleven Press, 182 pages, soft-cover book. (Was being sold in BSA Shops, checking for item number)
Submitting MOP-related projects is easy for BSA units. All they need to do is check the Messengers of Peace box when entering a service project through the Journey to Excellence website
Roles in “Suggested Troop Committee Meeting Agenda” in Troop Committee Guidebook, 34505, Copyright 2018 Boy Scouts of America, 2018 printing, SKU 647783, pp. 43-44:
NOTE: Publication appears to have been updated in 2019 per Scout Shop, however image shown is the 2018 printing.
Advancement coordinator, pp. 23-24
Chaplain, p. 24
Equipment coordinator, p. 25
Membership coordinator, p. 26
New Scout parent unit coordinator, p. 26
Outdoor/activities coordinator, p. 23
Scoutmaster (SM), pp 9-10
Secretary, p. 22
Training coordinator, pp. 24-25
Treasurer (financial records), p. 22
Troop committee chair (CC), p. 21
Not listed as making a regular report to committee in suggested agenda:
Order of the Arrow troop representative advisor, pp. 27-28
“The troop committees primary responsibilities are supporting the Scoutmaster in delivering quality troop program and handling troop administration.”, p. 8
Following includes both registered positions and unit functional roles.
How You Can Help
There are many ways that you can help Scouting in your area. Whether you are volunteering directly with Scouts or helping out behind the scenes, you can make an impact on the lives of Scouts by volunteering your time.
How can you help? Here are a few ideas:
Assisting directly with the Scouts on an ongoing basis
Leader (Cubmaster, Den leader, Scoutmaster, Venturing crew Advisor)
Assistant leader
Board of review coordinator/member
Court of honor coordinator/member
Helping directly with the Scouts in specific events or activities
Event coordinator/event committee member
Pinewood derby coordinator/committee member
Service project coordinator/committee member
Camping trip participant
Banquet coordinator/committee member
Day camp coordinator/participant
Summer camp coordinator/participant/promotion
Merit badge counselor
Support: Administrative Role
Advancement committee chair/member
Communications committee chair/committee member (Webmaster, PR, newsletter)
I am assuming this is a function for units (troops, crews and ships) with older (“senior”) Scouts.
Assistant Scoutmaster - High Adventure
From an old Troop 187, Fairfax, Virginia, website. “boys” changed to “Scouts”,. Appears to be from unit bylaws… (Still looking for original BSA source, assuming there is one.)
Assistant Scoutmaster - High Adventure
Participate in all available training available.
Help boys Scouts to grow and mature by encouraging them to learn for themselves, through the methods of Scouting to achieve the aims of Scouting.
Meet regularly with the patrol leaders’ council for training and coordination in planning troop high adventure activities.
Attend troop meetings.
Attend troop committee meetings.
Participate in council and district activities.
Research and present high adventure program ideas and present them to the patrol leaders’ council and senior Scouts.
Build a strong program by using proven methods presented in Scouting literature and training.
Conduct all activities under qualified leadership, safe conditions, and the policies of the chartered organization and the Boys Scouts of America.
In troops the unit transportation chair role is part of the “118 Unit Outdoors/Activity Chair” functional role.
Apparently not needed in packs due to parent or guardian providing transportation.
Unable to obtain input for Venturing and Sea Scout programs from Scouting Forums readers due to removal of following discussion topics. (Further research needed.)
“Event Safety Checklist” (Attachment D), pp. 23-26
Appendix 2: BSA Resources
Numerous resources have been developed over the years to support the role of health and safety, and risk management.
• Guide to Safe Scouting, No. 34416
Note that if you read this document carefully, it’s Council-specific for the Sam Houston Area Council. So, while a useful resource, it’s not definitive.
