Can't record old electives when using Unit Quick Entry

Scoutbook Using Scoutbook & Scoutbook Plus
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Hi Scoutbook Plus Team!

Using “Unit Quick Entry” in Scoutbook Plus (advancements.scouting.org) I was able to record the 5 required adventures for a Lion Den completed in the 2023-2024 school year on the old 2016 program. However, when trying to add “Rumble in the Jungle”, I get the “success” popup and green checkmark, but the elective doesn’t appear on any scout’s profile. When I add “Build it Up Knock It Down” again with the 2016 version, that just returns an error.

Hopefully you will fix this, but any workarounds I should try in the meantime? I am the Committee Chair and seem to have all the required permissions. Thanks in advance!

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@CarlosCapellan

The 2016 program is only available until 8/31/24. Because of this no bugs with a workaround will be fixed. You will need to go to each Scout’s advancement page to add old program adventures.

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@CarlosCapellan also to be noted Adventures are not Restricted items to purchase - so perhaps just mark rank complete and buy the adventures you need

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@CarlosCapellan Check the Scouts individually and see if their rank is set to 2016 for Lion.

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Wow, thanks @edavignon @DonovanMcNeil and @JenniferOlinger for replying so quickly!

  • The Unit Quick Entry is very promising (I’m trying to clean up the awards from our end of year court of honor), but is the plan to be able to use this to also record the rank award as well?
  • I really want my Advancement Report to be useful, but I need a way to mark dozens of adventures as awarded, not just approved, otherwise the report is noise until I spend a lot of time I don’t have to clean it up. Hopefully the plan is to give us a way to mark everything for a den (or at least a scout) as awarded?

I see there is a pretty firm policy about not providing import any template file formats to end users, if that is the case the ability to do these batch updates (to award the next rank and mark things as awarded) in the web UI is really important for usability and adoption.

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The reason I said to check the ranks for each Cub Scout is because the rank version year determines which adventures you can apply.

I think you might be able to use the Needs Awarding Report in Scoutbook (not Scoutbook Plus) to take care of those items.

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@CarlosCapellan

Quick Entry works for the 2024 program. It is only broken for the old program.

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QE is not needed for ranks in the 2024 Cub Program - as all requirements are adventures

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@CarlosCapellan - it is supposed to be immediate recognition not wait until the end of the year.

16 | GUIDE TO ADVANCEMENT
A Cub Scout who has completed advancement should be
congratulated immediately and publicly. And though badges
of rank should be reserved for the next pack meeting, it is
best to present items such as belt loops and pins soon after
they have been earned.

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Yes agreed! I’m new in this role and trying to help get the pack to that place.

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