Make a Event Private

Scoutbook Using Scoutbook & Scoutbook Plus
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Is there any way to make an event visible only to those who have been invited. I am working on a website and I have the pack Calendar linked to the site to show events but some events the general membership dont need to see as they are committee specific

Thanks

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Scoutbook does not allow for private events because the BSA does not allow any event to be closed to parents who want to attend. There should be no reason to hide events or meetings from any of your members.

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Hide no we are not but we are going to look through and old school for cabinets and such, most people are not going to care and the school is only allowing a few people in from the organization so thats why i was asking.

Thanks

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4

You can control the invitation list for each event in Scoutbook, and only people that are invited to a particular event will get the email reminders. The events will still show up on the calendar for anyone that visits it directly, or is subscribed to the calendar.

What you can do, as a work-around, is create a “phantom patrol”, since each patrol gets their own calendar, and add the events you don’t want to be on the website to that calendar. We do this for our school district calendar, since we need to see those dates when planning, but not during routine Troop operations. It’s not perfect, but it works. You can’t invite anyone to the “phantom patrol” events, and they’re still visible from the Scoutbook calendar. They’re just not part of the top-level Troop calendar, so if you sync to that, they don’t get carried over.

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@SteveCagigas Nice What do you mean you Can’t invite people to the event then… We have a den for non active scouts so we could use that but should still be able to do invites ??

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If no people (youth or adult) are associated with a subunit (den or patrol), you can’t invite anyone to the events because only people associated with the subunit can be invited to subunit events. One work-around would be to make everyone you want to be able to invite to the subunit events (e.g. committee members for a “committee” den) Den/Patrol Admins. There is no way to effectively attach individuals to a subunit without assigning a relevant position to their account.

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@CharleyHamilton explained it pretty well. For a one-off event like you’re describing, I’d just put it on the calendar and verbally tell everyone it’s not a meeting for the entire group.

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You can just mark the event “other” and pick and choose who is invited.

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Just put it in the Description and name those who are expected to attend.

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