New Activity Logs Troop Scout and Adult Selection Limitations

Attempted to create a Camping Activity Log after the event occurred, without an Event already existing in the IA Calendar (We use Sign Up Genius for notification and RSVP purposes), however as an ASM I was unable to select all participants. My selection was limited to only the patrol that I was the Patrol Admin for. Our Troop Admin, granted me access as a Patrol Admin for all patrols, which allowed me to see all Scouts to be able to add them to the new Activity Log, however I was unable to add all of the Adults that attended. I had to be elevated to Troop Admin to be able to access everyone in the Troop to properly associate them with the New Activity Log. Is this a known issue and is there plans to address the permission restrictions and or create new permission roles that can be granted to Adult Leaders to help manage Activity Logs?

That is how security works - the access you have in Scoutbook is matched

We have requested a separate calendar editor role, but we do not know if or when it might be implemented.

One of our other ASM’s said that before the migration to the IA Calender, an ASM could create an Activity Log for anyone in the Troop without needing specific access to a scout or adult. Understood that the goal is security, but there needs to be a role that we can grant then to allow proper access without having someone like myself have to be a Troop Admin, just to create Activity Logs. Its not security if I have to have excessive rights to do a simple task.

Understood, thank you. That would solve this issue and allow all of our ASM’s to go back to being able to manage events without making everyone Troop Admins.

I agree. Until an update a few weeks ago, I had access to add scouts to Activities in logs, and was the person in our unit designated to manage that. I can still create the activities but can no longer add scouts. it shouldn’t require admin-level permissions to IA in order to manage that.

Our Troop granted certain ASMs the “Unit Outdoors/Activity Chair” position in Scoutbook and that allowed them to edit the calendar. Thoughts?

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That sounds better than Troop Admin. I’m not very familiar with what the different roles grant. What else does that position grant?

In Scoutbook, it granted the ability to edit the calendar. However, permissions at Internet Advancement work differently.

We have requested a separate calendar editor role, but we do not know when or if it might be implemented.

These are the references for each calendar. But specific functionality details of differences between the two would be helpful.

Ref: Scoutbook Using Scoutbook Calendars (SB) - Scoutbook Knowledge Base
Ref IA Calendar Using Internet Advancement Calendar (IA) - Scoutbook Knowledge Base

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JaphetWoolston

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3d

Our Troop granted certain ASMs the “Unit Outdoors/Activity Chair” position in Scoutbook and that allowed them to edit the calendar. Thoughts?

This is exactly what I had to do in my troop. It certainly would be helpful to have a list of accessible features for each level of permission level.

@JaphetWoolston @SteveTerry I tried granting one of our ASM’s the Unit Outdoors / Activity Chair position, however he is still unable to see anyone in IA when creating a new Activity Log. He is only an ASM and Unit Outdoor chair in Scoutbook. Are there any other positions that your ASM’s have that maybe I need to try adding? Maybe he has to also be a patrol admin for at least one patrol?

@DavidCross could you provide that ASM’s bsa member number (no names please)?

Sure no problem. 14861025

I’m only a newbie. This may help:
my.scouting.org > Web Links > IA 2.0 > Head and shoulder icon > Help > A chart pops up first thing

@DavidCross I reported this to the developers a few days ago. We do not know when or how this will be addressed.