Nightly synch is adding an illegitimate adult leader to troop

JoeMcKinley · February 3, 2021, 9:26pm

This has happened twice. One in December, and now once at the end of January.

An adult leader unaffiliated with the troop is being added as a duplicate Chartered Org Rep and Troop Admin, and therefore given full control access to all of our scouts.

Both times it was the same person.

Details that might be relevant:
She is registered as a leader for the Pack affiliated with our same chartered org.
She has a hyphen in her name.
She does not appear in the troop roster in any way on my.scouting.org.
She is configured as a Key 3 Delegate in the Pack on my.scouting.org, but with an expiration date in the past.

Workaround: Set end dates on her unit roles, unapprove her, and delete all connections with all scouts in the troop.

I consider this a severe privacy issue, and a potential source of data corruption. This forces me to check daily if illegitimate adult leaders have been added overnight so that I can remove them before private information is exposed further.

JoeMcKinley · February 3, 2021, 9:30pm

Note: AdultUserID=2389675

DonovanMcNeil · February 3, 2021, 9:34pm

She is your COR in AKELA the Registration Database for new charter

Screen Shot 2021-02-03 at 3.33.35 PM

JoeMcKinley · February 3, 2021, 9:39pm

Then why did this happen in December too?

I will work with our Committee Chair and Council to get the new charter corrected. We certainly did not submit the new charter that way!

DonovanMcNeil · February 3, 2021, 9:40pm

that is when you submitted the Recharter - maybe it was processed today ? Who knows

JoeMcKinley · February 3, 2021, 9:51pm

AdultUserID=55453 is our actual COR. Can you see if she is listed as such in AKELA?

edavignon · February 3, 2021, 9:51pm

A Charter Organization can only have a single Charter Org Rep. If the Pack and Troop are chartered by the same organization, you will share the Charter Org Rep.

DonovanMcNeil · February 3, 2021, 9:53pm

She was last year but not going forward it appears

edavignon · February 3, 2021, 9:53pm

For 2021, she only has a pending registration as a Merit Badge Counselor.

JoeMcKinley · February 3, 2021, 10:00pm

I know that; however, our actual COR still shows up as such in Scoutbook and my.scouting.org.

Does my.scouting.org not hit the AKELA database?

DonovanMcNeil · February 3, 2021, 10:02pm

it is waiting for your council to process recharter

CharleyHamilton · February 3, 2021, 10:03pm

I know that a lot of packs/troops that share a chartering org have, in the past, thought that a COR was a unit-level position, rather than a chartering org-level position, and each unit submitted a different name/app. Some chartering orgs have even done this intentionally, thinking that they can have a different person responsible for coordination with the pack than with the troop. That’s not really the way the BSA structures it, though, so I all that ended up happening, in the cases of which I am aware, is that the last person whose paperwork was processed ended up COR.

JoeMcKinley · February 3, 2021, 10:05pm

Got it. But, this shows that there is still a bug here. Nightly synch should not be happening against an unprocessed charter.

edavignon · February 3, 2021, 10:08pm

The sync is a person by person operation. If anything changes in a record in ScoutNET, the entire record for the individual is pushed to Scoutbook.

MichaelMcGehearty · February 3, 2021, 10:08pm

COR here of multiple units. Started as COR of the boy troop. Then later when the pack was loosing there former Chartering Organization we agreed to accept them so I becam COR of 2 units. Then when our Chartering Organization wanted to do a girl troop I became COR of 3 units: 2 Troops(boy & girl) & 1 Pack (family). Also District Advancement Chair.