I have been doing a fair bit of work to come up to speed on my.Scouting, Scoutbook, and Internet Advancement (IA) as well as what I think I understand in terms of BSA Member ID numbers and Scoutbook User ID numbers.
I would like to start by stating below what I think I understand and either get this validated by members of the SUAC team or get corrections where I am not getting matters. However, before anything else, let me share my gratitude to those that are volunteering their time to be on SUAC.
I will use numbers for easier referencing.
I understand that if you leave one council and go to another council, there is no way to keep your prior BSA Member ID. The new counsel will have to issue you a new BSA Member ID no matter what where you will then have two BSA Member ID’s.
Each BSA Member ID number is unique because they are issued to the councils in blocks of numbers so no two people can have the same BSA Member ID number even as it is the councils that are issuing them from their unique block of numbers. All of this is likely due to a legacy hold over when user records, etc. were all handled by paper.
A council can merge two BSA Member ID numbers issued within their own council but it is not possible to merge two BSA Member ID numbers if issued by two different councils.
Although it is easy to get messed up, you can keep your old Scoutbook account from a prior council and use the same Scoutbook account with your new council.
I believe I understand correctly that the old council can work to import the data from Scoutbook into the new council membership so that data from the prior council will show in Scoutbook when you are logged into Scoutbook with the new council BSA Member ID number as the primary within Scoutbook. However, I think I understand from various readings that this requires to have this happen during a time when you still have are actively registered with a unit in the original council.
Another option is that you can register multiple BSA Member ID numbers to the same Scoutbook account. However, as of yet, you have to log in and out to switch between these different BSA Member ID numbers as you select alternate numbers to be the new 'Primary" BSA Member ID number. The obvious possibility in the future is that Scoutbook would merge all the activities and information on your different BSA Member ID numbers into a single view versus having to log out and back in as you switch out which is the ‘Primary’ BSA Member ID.
I will stop there. I have some questions and a few ways I am needing help. But, I want to first make sure I am understanding some of these macro items correctly.
I will also point out that I went onto the ‘Help’ section for Scoutbook to look at information there. I certainly thought it was helpful. But, I also reminded of many times where I am on a company site trying to grok the core essence of what they do and get to that much faster by reaching their Wikipedia article than all the materials on their website. There is a bit that is confusing here in terms of three different sub-domains (My, Scoutbook, Advancement), then BSA Member ID’s, Scoutbook User ID numbers, etc. and finally terms like MID’s, People Profile, SUAC, etc. It seems the space could be aided by ‘here are the big pieces and how they connect’ along with ‘here is all the quirky items because of the legacy steps of how these systems got to where they currently are today’ type of write-up. A write-up not done by a professional or with a super polished eye but someone with a fresh perspective to all the moving parts here. Frankly, I think just honesty with new folks that there are some things that are clunky in these systems and confusing as a product of prior legacy. Having said this, everyone knows the legal realities for BSA at this juncture. My suspicion is that the entire set of platforms will get more fluid over time.
As an example of what I am talking about here, just look at this write-up:
Granted, I am still coming up to speed on all of this but I have also spend a fair bit of time already and I have yet to really put my mind around what do you get as an advantage to use Internet Advancement over Scoutbook. Basically, when to use one over the other depending on what you are trying to accomplish because it is easier. I get learning from others that some of this is BSA buying software built by others and basically strapping next to each other. But, something that would really lay out the core essence of when to use one platform and one to use the other would be much better than this write-up as a list of features of each but really tells you little more than this to be helpful to someone still learning these platforms which is exactly who is going to be clicking on a link with the description it has.