Parents/scouts who drop from pack still show up on calendar events

Scoutbook New Calendar Bugs
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I have a few scouts dropping this year due to other commitments. We ended their memberships in Scoutbook Classic.

ISSUE Both scouts and their parents are still showing up as attendees in calendar events.

Example: BSA ID 137107578, 136692165, 137328033 just ended their memberships (one the other day, two just now).

If I go into the event to edit attendees, they are NOT listed. BUT even after I save the event, they still show up on the invitees list.

I would say this bug is related to invitee management for calendar events.
The only thing I can think to do is deleting the event, or wiping out all the attendees RSVP status and trying to start fresh. Both of which are not sufficient options.

Can share more details if that will help. My main goal is to not send calendar reminders to these families, since they told us they are not continuing in the program.

DESIRED BEHAVIOR: Parent/scout accounts are automatically removed from (future) calendar events if they are not an active member in the pack

Thanks!

NOTE: Is it possible we ended their membership incorrectly? e.g. in Scoutbook “membership” and not on the my.scouting roster?
There really isn’t a nice way to drop scouts who leave the program before recharter (or I guess their new 12 mo renewal). This should be manageable on the unit level and not require council intervention. Separate feature request here…

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@MichaelCasella which is oldest removal? I think it happens every 24 hours

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137107578 was removed Sunday or Monday I believe

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We are thinking they have to come of the my.scouting.org roster - waiting to hear back

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Here’s another interesting thing.

I have an event on Aug 25, 2024 on my pack calendar. I removed all attendees and saved the event. Everyone EXCEPT parents + scouts who had membership end are gone. Only the parents/scouts that shouldn’t be in the pack any more remain, and I have no way to remove them.

I need a solution for this that doesn’t require deleting events when people leave the unit. Thanks!

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@MichaelCasella - those scouts are still on your roster at my.scouting.org correct ? So it seems like a link to that roster for membership

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For pack administration- I need a way to disable membership that takes families off our calendar events & email reminders.

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@MichaelCasella We agree that this is an issue and has been reported to the developers.

2 Likes
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@MichaelCasella is it the only event 8/25?

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no. That was just an example if you wanted to look into this

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but is it the only event on that date is what I asked

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Sorry I misread - that is correct. Only one event on that date

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Hello!
Is there any update on this issue yet?

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@MichaelCasella - if it is not announced in the change log then no.

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