We have many members who are registered as scouter reserve position in our troop. I found that anyone who has been designated as a “Scouter Reserve” has the ability to access the Roster. This gives them the ability to:
Are Scouter Reserves supposed to have this level of access in order to approve/deny MB and activity logs at this level?
@WalianaDieu that means someone in you troop set them up that way - connections are controlled in Legacy Scoutbook > Roster > connection Manager shows them all and they can be adjusted from there
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This is still the same issue I posted a week ago regarding Unit Scouter Reserves having ability to access every single scout profile within the roster in internet advancement. @DonovanMcNeil had indicated it was a connections issue so I got together with our SM and looked over all the connections and removed permissions from scouter reserve position. As you can see the Scouter Reserve has no permissions whatsoever. We even removed the ability to view.
As you can see in the connections image, Waliana has no connections to any scout.
However, when I go into IA, I can pull the roster up for every single scout and look into their profile and see all of it and access their parents profiles too. I have checked a couple other parents with no leader roles such as ASM, MBC, or anything else. Every single person registered as a Scouter Reserve has the ability to access profiles from the IA roster which is a huge privacy issue. I have attached an image of both the permissions of the scouter reserve as well as a screenshot of the connections.
As a separate issue, Kristen, has every single scout marked as connected and even our SM cannot remove those connections. But it doesn’t matter if it is checked off or not since everybody designated as a Unit Scouter Reserve has access to every single profile within the IA roster, connected or not.
It is such a complicated issue between the permissions and the connections issue that it would be helpful for our SM to schedule a phone conversation.
@WalianaDieu - I will point out that if permissions can not be removed from an adult and they have full control that would indicate that they have the position of unit admin. You should check the positions of each adult in question.
For the connection issue, that does seem to be the issue for Kristen. I’ll have the SM look through all the leaders and double check their positions.
The Unit Scouter Reserve (USR) issue still persists. As an example, in scoutbook I have checked my spouses connections and permissions. My spouse is listed as a USR only, has only connections to our children, yet has access to every single profile in the roster through internet advancement including the ability to approve all pending items (rank and MB).
@WalianaDieu - please check your husbands positions in scoutbook to see if perhaps he is listed as something other than USR. Beyond that it is up to the unit key 3 who is a unit admin and that is a manual assignment for other than the key 3.
@Stephen_Hornak
This is a screen shot if his permissions. It isn’t just him though. I have walked through other parents who are assigned as USR and it is an issue for every single one of them once they go into the roster in Scoutbook Plus. Every single one of them has the ability to go into profiles within the roster with edit capabilities and approval of pending items.
@WalianaDieu - that would be positions not permissions. I would gather there is one entry only in the current positions list ? Perhaps list the member ID’s of those in question so that the SUAC can investigate.
@Stephen_Hornak I apologize. You are correct, that is his positions. I have checked the permissions too and there are none. The permissions is this screen correct? If so, his name is listed directly under mine and has no permissions. But what I’m trying to say is that it isn’t just his member ID that has the issue. Every single USR assigned has the ability to see/change roster and pending items.
@Stephen_Hornak So I uploaded what it looks like when he logs into IA roster. It shows and error that it says you are not allowed to perform this action. However, as you can see in the next picture, he is able to click onto Andrew and access the profile and all the private information of that scout. Clicking over to pending items, he can approve the merit badges.
This ability is ubiquitous among all USR positions, not isolated to his. It’s a huge privacy issue as people who should not have access are able to get into the profiles of other scouts/leaders with edit privilege’s.
@WalianaDieu - can this approval actually be done or are they restricted based on the error alert to action anything. Beyond that, if an adult is a registered leader why would restrictions be needed as far as viewing the roster or advancements ?
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can this approval actually be done or are they restricted based on the error alert to action anything.
@Stephen_Hornak I am working with our SM to test out a few things to see if he can actually click through to approve a MB or is there an error alert. Therefore I have to get back to you on this. But what is interesting is that as soon as I was made a Patrol Admin, I had less access to the information than my husband who is a Unit Scouter Reserve. When I was made a patrol admin, I can only access profiles within my patrol (which is expected). Why a USR would have more access, to the entire troop’s profiles, is the puzzling part. There is an error that pops up saying that he doesn’t have access, but that error box doesn’t actually prevent access as they can actually click on each profile.
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Beyond that, if an adult is a registered leader why would restrictions be needed as far as viewing the roster or advancements ?
As to your point regarding why would restrictions be needed for viewing, we are not concerned about viewing. It is the ability to actually click on and view each scout and their parents profiles and have the ability to see birthdates, addresses, and what appears to be edit capabilities (though we have not tried to actually edit someone else’s profile as of yet).
So I asked our SM why there is a need to assign each YPT adult a unit scouter reserve, he indicated that there is no other way for him to see them on his roster unless they are given a position.
@WalianaDieu - i would think an understanding of roles and positions is needed here. The term Patrol limits someone to said assigned patrol and Unit is unit wide. Patrol admin vs Unit admin. Unit scouter reserve is by its nature the following:
A “Unit Scouter Reserve” in the Boy Scouts of America (BSA) is a registered adult who is not in a specific leadership role within a unit (like a troop or crew) but is available to assist with activities and events as needed, offering flexibility for units needing extra support.
I would typically use that registration code for someone who wants to help out but does not want an ASM or committee position. My personal feeling is to keep them at a minimum and not have a long string or reserve adults who are not serving a purpose.
@Stephen_Hornak I have looked up the role of the USR and understand what it is supposed to be used for. I guess the real question here that my SM is trying to figure out is if parent scoutbook accounts are not assigned a role, do they still have access to view their scout’s rank/MB progress? He was concerned since if he did not assign a role, they were not listed on his roster and thus made the assumption that they did not have access to view their own scouts progress.
Regardless while testing this, we have removed the USR position from my husband’s account. The removal of his USR position showed up in legacy SB almost immediately. It’s been over 24 hours and he still is listed as a USR in internet advancement. We are waiting to see when internet advancement will update and remove the USR position from my husband.
@WalianaDieu - any parent can view their scouts advancement so long as they are connected to their scout and log in. There is no need for them to be listed on the roster in any way shape or form. The word assume reminds me of an Odd Couple episode where that word is broken down into its parts. The my.scouting.org and internet advancement roster are based on registered positions so if the unit registered them in that position they retain that position until unregistered.
Are those parents listed as registered adults on the my.scouting.org roster as USR. So in the end this issue comes down to not understanding how scoutbook and advancements.scouting.org work.
The scoutmaster and yourself might want to read through the help section in scoutbook.
@Stephen_Hornak He wanted to see the parents in SB so that is he set it up that way. I will go through it with the SM and figure out how he wants to proceed.
That being said, even when he ended the date on the USR for my husband, in internet advancement, it is still showing him as a USR. How does it get removed from scoutbook plus?
@WalianaDieu - a key3 needs to check the roster at my.scouting.org as they are most likely going to be there with that registered position. And as far as seeing the parents on the roster in scoutbook.. use the gear above the list of scouts and check the box to show parents/guardians.
I will again suggest reading through the scoutbook help guides
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