We have new leadership in our troop, and a committee member has asked that I (as unit Scoutbook admin) grant all registered adult leaders view access to all Scouts’ advancement information regardless of their role and to grant Assistant Scout Masters edit access to the same. Our current Scoutmaster, who announced a few months ago that he would be retiring from this position in January 2020, had limited who could approve advancements, so this new direction is quite the “about face.”
When I accepted the role of unit admin, I did so to set up Scoutbook for our troop as it was new to us then. That was January 2019. It was always my intention to turn over administration to a Scout who would serve in the “Webmaster” youth leadership position. The troop has not yet elected or appointed one, but I believe that is still the intent. (It’s only been since September that we have adopted a historian, librarian, quartermaster and other youth roles; webmaster is to be designated, too, at some point. The troop had me buy a shoulder patch for webmaster along with the other ones.)
Those of you who have been using Scoutbook successfully in your troops, I would like to hear from you how you have access and administration structured. It is my understanding that parents should only have access to their own child(ren)'s profiles and advancement info, unless they are registered adult leaders in the troop and have a role that would be relevant.
For example, we have an ASM of programming now, who requests real-time updated advancement info prior to PLC meetings to help with planning. Ideally, the patrol leaders should be gathering this information themselves, but since Scoutbook still doesn’t let youth members view the advancement info of other youth members, I offered to send the patrol leaders updated advancement info whenever they request it. I also pointed out that they don’t need Scoutbook to get this information. When I was a Scout years ago, we didn’t have Scoutbook and we never had any trouble getting this information. We’d actually ask the other Scouts at our meetings, or (gasp!) pick up a phone and call them.
Anyway, I don’t see any legit reason why any adult should be able to edit the advancement information of a Scout who is not that adult’s child. Is there a good reason to allow this?
It defeats Scoutbook’s built-in privacy protections and seems to unnecessarily present an opportunity (and therefore temptation) for adults to administer Scouts’ advancement instead of requiring the Scouts to take ownership of their own advancement.
I welcome your thoughts and invite you to share your experiences on this topic. Thank you for your perspectives.