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I have an AOL Den Leader who is trying to record the Outdoor Adventurer adventure for his den. He is using Unit Quick Entry, but is getting an error that won’t let him record it under the new requirements. He suspects that part of the issue is that last year, he had recorded that they completed the adventure last year in October under the old requirements (before the new program was announced).
I’ve also gone in and updated all the AOLs in that particular den to be working on the 2024 AOL rank requirements, suspecting that may be contributing to the issue, but even after doing so, I’m still getting the error message that the Outdoor Adventurer adventure can’t be recorded. Any thoughts?
I tried clearing my cache, and while that stopped the error from popping up, it still didn’t record the completion.
What I ended up doing was going into each individual Scouts profile, and then going into the Outdoor Adventurer adventure on each profile, where I would then change the requirements version on that page (it was set for 2016, and I need to change it to 2024). Only then was I able to record completion via Unit Quick Entry.
I am a little concerned if I have to go into each individual’s page for each adventure to update the requirements version. I thought the entire point of Unit Quick Entry is that you choose which version (and at this point you shouldn’t even be able to have a choice), and you’re able to record completion for that adventure and then it sticks.
When I’m on the Unit Quick Entry Page, even when I choose the 2024 version of an adventure, the list of Scouts may show the 2016 version:
Why is it that we’d need to go into each individual’s profile, into the specific adventure to update what version they’re working on? This defeats the purpose of Unit Quick Entry.
Still, I find this to be very cumbersome if we’re going to have to do that for a large number of individuals for a large number of adventures, again defeating the ability to use Unit Quick Entry in an effective manner since you’re having to go into an individual’s adventure page anyway.
Can we do something about this so that we’re not having to drill down into every individual’s adventure page like that?
I think that one of the SUAC mentioned (in another thread) that there had been a request to the developers to bulk push all cub scout youth to the 2024 version of the requirements, but it wasn’t clear when/if that would be done.
One challenge that they might face is how to constrain the “push” to only the current den level (i.e. rank being pursued). It’s theoretically possible, but everything is Dilbert Easy when someone else is doing it. :^)
Ah yes, now that I think about it, what I’m experiencing here (needing to update both the Rank version and the Adventure version to 2024) is probably the same reason she was having those issues with her Unit Quick Entry in that other thread.
When I had first seen the thread this morning, I thought the cause of the problem was just having to change the Rank version we’re working on. Now I’m seeing it’s both the Rank version and the Adventure version that needs to be updated (and I don’t think they’ve arrived at this answer in that other thread just yet, or I missed that part somewhere in the discussion).
Yeah, there’s some variability in the cases, since some are on the current rank version but the old version of the adventure. Some appear to have the current version of the adventure, but the old version of the rank. Some are “old” for both the rank and adventure versions.
Like I said, it’s theoretically possible, but how to actually do it without breaking other things might be challenging.
Now I’m wondering if any recent completions are lost without the leaders knowing it. Is there a way to generate a master list of adventures each Scout has completed within some time frame? Something in a grid format similar those paper advancement trackers?
I’d like to generate something like that so the Den Leaders can check it and and see if anything got lost.
I’m not Key 3 or a K3D, but I do have a Pack Admin role on Scoutbook. Will that allow me to pull an audit log report? If so, can you point me to a job aid or work instruction that’ll guide me on how to do that?
Thanks, I did see that report builder and start playing around with it. I was wondering why it was showing old adventures though, even when I had them unchecked.
Scoutbook → My Dashboard → Administration → My Units → Pack ### → Pack Reports → Audit Log Report
Select what general type of data you want to audit, set a date range and run the report. The results can be pretty voluminous, so you probably want to pick a fairly narrow date range to start with so you have a sense of how much data. I believe you can still export the data in CSV format to your spreadsheet software of choice and post-process the data from there (e.g. create a table, filter by scout or date range or…) to get the information you’re after.
