Years ago our Troop tried to implement communications using various adhoc tools like Google Docs, Google Groups, Google Calendar, Yahoo tools, etc. Several problems occurred. New members and their parents to quite a whilevgetting used to all these communications tools and often times just gave up. As different adults and youth leaders arosevthe would change to different free tools and them the Troop had to struggle align with these tools. As there are many different tools being used there is constant frustration in the Troop communications. The big benefit of a tool like Scoutbook is that ALL the Troop’s communication is in one tool and everyone know the information is in the tool. If we have to go outside Scoutbook to solve our communication needs one has to wonder why use Scoutbook at all.
Now BSA National and the Councils are concerned about two deep leadership in Scouting communications. Our Council DEs now have logon access to our Troop Scoutbook account. Whenever solving communication problem by using a second adhoc web tool, that makes a problem with two deep leadership.
You mentioned the cost of online storage was a problem. Why don’t unit that want Scoubook folders simply pay for them. We paid a subscription for our previous Troop communication tool and it eas not a problem.