I have volunteered to become the advancement chair for my son’s pack in order to get them set up on Scoutbook. (I am a Scoutmaster and am familiar with Scoutbook for my small Troop)
The pack leadership is relatively new and has spent the last several months trying to straighten out all the registrations for the youth in the pack and make sure they are actually registered. I have put all of the Scouts who are in Scoutbook into their appropriate dens.
We now can see whose applications have been processed and whose have not yet made it into the system. There are 55 Scouts in Scoutbook with about 20-30 more Scouts who have submitted applications but are not yet in the system.
Our goal is to get all advancement updated in Scoutbook in time for the rank deadline on July 31st. (Most of our dens have not been active on zoom, so we want to give families all the time they can have to allow their Scouts to finish the rank if they want to)
Here’s my question:
Should I go ahead and add the 20+ Scouts into Scoutbook before they have been processed by the council and risk duplication? Or is it better to push council to get the applications processed?
My preference is not to have to fix duplicates, but I also don’t want to miss entering advancement for the Scouts who are working on it.
We have time, since we can’t meet in person, I think the pack is going to give the rest of the year’s pins, belts and ranks out in the fall.
If it helps, we are not trying to get parents connected on Scoutbook yet - we just want to use it to process advancement from a leadership standpoint. We don’t know when local scout shop will open and we still need the advancement reports to purchase the awards even when it does. (this is my key concern - will I be able to purchase loops, pins, badges for Scouts who have paid their registrations but BSA hasn’t gotten to if I don’t manually put them in?)
I have a phone call with the Pack Committee Chair Thursday night and would like to have a plan in place to suggest to him about how to handle the discrepancy between the applications that have been submitted and who has shown up in Scoutbook.
Thanks in Advance!