does not come up when trying to print an individual scout advancement report. Received error message. never had this problem before.
There are a large number of threads on this topic already. The short form is that the old IAR is considered out of date and has been replaced by the Scouts BSA Individual Advancement Report, available via the Troop Reports menu in classic Scoutbook to (IIRC) troop admins only. It sounds like the old IAR is not being updated/restored.
@PeterPeters - from the troop page then troop reports you want this one
Scouts BSA Individual Advancement Record
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Thank you for posting this. It does seem this is a new location to obtain an individual history report. Though, a little different format, it would have been helpful for ScoutBook to have stated this new location in a banner for all who are receiving the error. I pull Individual Advancement Reports for my troop members on a weekly basis to check someone or something and did not know this was changed.
@JohnDereix - that Scouts BSA report has been around for a couple of years.. folks are just click happy for the old one.
I was just surprised by this issue too. I will try another way but wondering why the report option is still available if it doesn’t work.
@DouglasMaxey - you need to run the Scouts BSA Individual Advancement Record listed in the unit page reports. Reading the full thread is fundamental
This report type (Scouts BSA Individual Advancement Record) isn’t available to scouts from their menu within their account.
When choosing this report type (Scouts BSA Individual Advancement Record) from a leader account, the information is wrong. First class rank onward is marked with asterisks, pending leader approval, while those ranks have already been approved and awarded. This means scouts can’t apply for Eagle Rank until resolved.
@JosephCocchiaro have never seen wrong data in it - you can post Scouts Member ID (no name) and we can look. Also no report is needed for Eagle Rank, all verification is an electronic process.
member ID in question is 11800988. However, multiple scouts’ profiles show First class rank onward being “pending leader approval” when they’ve been awarded the rank for months/years. Our committee members responsible for scout approvals/awards can’t find anywhere to correct the markings.
The “Pending Leader Approval” means that the Leader Approved box was never ticked in Scoutbook. What shows up on the Needs Approval report in Classic Scoutbook?
If we use report builder to get the graphic checkbox type report, everything is marked as approved by leader. It’s the individual advancement report that then shows asterisks and says they’re pending leader approval. Those two reports contradict each other.
@JosephCocchiaro the asterisks are besides requirements and NOT the overall rank completion and approved date. Look at the BOLD rank and there is a date next to each (Star and Life and ones below) that is the completion date of the rank. That is only date that matters, which on what you posted IS approved and completed, which matches with the report builder report.
I’m using the Individual Advancement Record work around but I’m still getting an error. What do I do
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From everything I’m being told in following the district’s eagle process, the asterisks are a problem because it’ll insinuate the requirements were not approved and a leader has to do something, which they can’t. They’re clearly erroneous and only showing up for items after 2022.
For proper comparison of requirements between the two reports, the developers would need the “ref:” number found on the bottom of both reports and it would allow them to determine why requirements on the Scouts BSA IAR have an asterisk when they show a blue checkmark on the report builder report. My suspicion, it may have something to do with version numbers of ranks (but the ref# will help for troubleshooting)
report builder report: ref: PD-20250422203545-814131-350497
Scouting BSA report: ref: PD-20250422200254-816512-103695
