my.Scouting Position Manager v.s. Membership Registration

[Bill_W]

There appears to some issues with implementation and usage.

Related discussion:

Organization Security Manager is now Position Manager

An update was made to the process of setting functional positions in your unit, district, and council in my.scouting.org. That has moved to the “Position Manager” tab on in the “Organization Manager” page. This update also now allows the Chartered Organization Representative to change adult registrations without the need for an application. The new Position Manager tool, found on the Organization Manager page of My.Scouting updates and replaces the current Organization Security Manager and give…

Position Manager Sneakpeak

A sneak peak of the upcoming Position Manager was included in the recent Membership & Marketing webinar. See Membership Marketing Webinar April 7, 2021 on Vimeo. The Position Manager is about 2 minutes in. The experience was still buggy a bit.

[Bill_W]

Council Committee Member

The case of @JamesBrown13

It appears that the Scouter’s council “committee member” is not showing in the Scouter’s my.Scouting Tools menu. Can a council key-3 leader add this position in Position Manager? I assume it may expire in my.Scouting Tools at the end of the calendar year and end of Scouter’s term of office.

Cross-references:

New MBC list report in my.scouting.org

New Merit Badge Counselor list report in my.scouting.org for council members, district committee members and commissioners. Log into http://my.scouting.org Go to your council or district Click on Roster Click on Reports Depending on how your council registers your MBCs they may only show on the council level report. More information is here.

New MBC report list issue

Continuing the discussion from New MBC list report in my.scouting.org: Great news that we have easy access to a current MBC list. However, the report will only sort by MB counselor name or city. It would really be helpful if we can easily sort by Merit Badge. This is how you would look for an available MBC for a specific badge. Currently, all of a MBC’s badges are lumped (concatenated) in a single field. Yes, It can be broken down and placed in multiple fields using some Excel “black magic…

Who approves district-registered counselors and mentors? Maintains directories?

This topic is about counselors and mentors registered at the district level. Where directories (and lists) are maintained and how information is distributed can vary by council. Where is the information? Unit commissioners need to know how units can obtain Merit badge contact information. For units there are four environments: a. Council is uploading MBC data to Scoutbook. Unit leader has access to Scoutbook. b. Council is uploading MBC data to Scoutbook, Unit leader does not have access to…

How do district and council volunteers get access to the merit badge counselor list in SB?

Exactly as I’ve stated and shown previously. My functional position is “Council Advancement Committee Member” [image]

Scoutbook MBC detailed download needs to export additional fields

It would be handy if the detailed merit badge counselor export from Scoutbook included all the available fields. It is currently missing at least the address and phone fields which would be very helpful. It is also missing the middle name which is confusing for some who use their middle, rather than first name as their preferred name. Is there any way to get these added to the detailed export?

I do not expect this function to be added to Scoutbook.

[RonaldBlaisdell]

Council Committee Member is not a functional position. So no, you wouldn’t use Position Manager for that.

[JamesBrown13]

Council Advancement Committee Member is the functional position as I’ve shown in several of the threads above.

[JamesBrown13]

It is unfortunate that ScoutBook refuses to add a few fields to the export to solve this problem. It’s an incredibly simple fix that would put all the necessary information in one place.

[JamesBrown13]

Just to get everyone here up to speed, there are two issues with my.scouting. The first is how to get a volunteer (me) access to the merit badge counselor report in my.scouting. No one seems to know the magic incantation necessary to give me access to the report.

The second issue is that in our council, for whatever reason, the report is blank. Our director of support services and our registrar both have access to the report but when they run it the report has no data. It’s completely blank. There are no merit badge counselors listed.

And, to save time, yes, we have people registered in Scoutnet as position 42. Yes they have merit badges assigned. Yes, they get pulled into ScoutBook through the automated system. All of that is working as anticipated. Just the my.scouting report is blank. And, unfortunately, you can no longer run a merit badge counselor report out of ScoutNet because “that’s been moved to my.scouting” (except it obviously hasn’t in our case).

My council has called, emailed, begged, sent smoke signals, pleaded, created help system tickets, etc. all with no results. No one seems to be able to fix it and apparently it isn’t a priority for anyone at national to address this.

So, I can’t get data out of scoutbook and I can’t get data out of scoutnet and I can’t get data out of my.scouting. So how am I, as the council volunteer who is over merit badge counselors, supposed to do my job?

[RonaldBlaisdell]

Yes - but you first must be registered as the generic Council Committee Member for you to be able to assign the functional roles of Membership or Advancement Committee.

[RonaldBlaisdell]

James - if you are only registered as an MBC that is why you don’t have access to the report. It is for Key 3, Key 3 delegates, Commissioners, and Advancement Committee Members / Chair (who are first registered as District Committee or Council Committee).

[JamesBrown13]

That’s my registration record shown above. I’m registered as a council committee member and my functional role is council advancement committee member.

[JamesBrown13]

I am registered as a council committee member, as I’ve shown repeatedly including the message you just replied to. My registered position is Council Committee Member. My functional position is Council Advancement Committee Member.

What more is needed?

[RonaldBlaisdell]

Then have one of the Council Key 3 assign you to the position in Position Manager of My.Scouting – Scoutbook has nothing to do with this.

[RonaldBlaisdell]

BTW - I suggest running the Trained Leader report in Training Manager, and then filter for “Merit Badge” (without quotes) to see if anyone is registered in that position Council-wide. That would help with MBC report issues.

[JamesBrown13]

I can have them try the trained leader report, but the question still remains … why doesn’t the designated merit badge report work? Why is it blank for our council?

[JamesBrown13]

I had them add me as a key 3 delegate. Didn’t make any difference in the menu options I see. Still can’t access the reports. Any other thoughts?

[brantgurga]

Key 3 Delegate won’t take effect till the next day: Notice it is showing in Registered positions instead of functional. It erroneously does that for functional positions after it has been set up until it has been processed to take effect.

[RonaldBlaisdell]

Log out.

Clear the browser’s cache.

Then go back into My.Scouting.

There should be a menu for your Council.

[JamesBrown13]

Thanks @brantgurga, good to know.
I’ll try it tomorrow @RonaldBlaisdell since it wont take effect until then.

[Bill_W]

@JamesBrown13

… The second issue is that in our council, for whatever reason, the report is blank…

@JamesBrown13
Please stop adding a second subject to a single subject discussion. Mixing multiple issues in the same discussion make it difficult to follow each.

The MBC’s badges registration issue needs to be dealt with in a separate discussion. I have started a separate discussion for this issue at

Merit Badges supported by each MBC not in council report

Council challenge: A “Council Merit Badge Counselors Listing” report is “empty”. Anyone have any idea why the report would be blank? Most of the discussion on this issue is in: https://discussions.scouting.org/t/how-do-district-and-council-volunteers-get-access-to-the-merit-badge-counselor-list-in-sb/223169?u=bill_w

[Bill_W]

@JamesBrown13

It is unfortunate that ScoutBook refuses to add a few fields to the export to solve this problem. It’s an incredibly simple fix that would put all the necessary information in one place.

Scoutbook is a unit tool, not a district or council tool. Please do not confuse the two. The district is legally part of the council. If you have not already done so, may I suggest taking the online training for district committee members and related council level training.

Tools are in the process of changing. The most current information for using online my.Scouting tools is in the help page (inside the tool).

The online district advancement role basic course (a little out of date) as of 5/16/2021 is:

District Committee - Advancement

BSA Learn Center - Learning Plan - Total time: 176m
Advancement and Recognition Chair

If you wish to discuss the status of online training courses please do so in a separate discussion.

[JamesBrown13]

I’ve taken the training. I’ve taught the training in fact. Been serving on district and council positions for “a couple of years”.

SB is a unit tool, but if you are going to include features like MBC lists, you also need support managing that in the same tool. Half-doing something is worse than not doing it at all.